Payroll and Retirement Benefits Compliance Manager

Job Function

FUNCTION: In support of the unit’s strategic and operational initiatives, this position manages, coordinates, and supervises the payroll staff, systems, and services. Technical duties are performed in compliance with principles of professional accounting standards and regulations. The position will also participate in strategy sessions involving all of the collective bargaining agreements.

Job Responsibilities

RESPONSIBILITIES:

• Initiation, development, and maintenance of financial systems for the payroll area of Financial Services.
• Supervise and train staff engaged in accounting services functions relating to payroll.
• Work closely with Human Resources to process bi-weekly payroll and required reports and related payments utilizing Ellucian Colleague.
• Work in conjunction with Human Resources in processing confidential severance agreements and payouts for individuals who separate from the college.
• Web Administrator and payment processor for Michigan Public Schools Retirement System (MPSERS). Responsible for the bi-weekly payroll file upload, payment reconciliation of deductions, MPSERS updates and changes, audit requests and employee record maintenance.
• Review, analyze, and process 403(b)/457 employee contributions, including bi-weekly review of annual limits. Works closely with deferred compensation providers and TSA Consulting Group on payroll deposits and employment verification requests.
• Prepare, distribute, and electronically file all required Federal regulatory forms such as the 941 and W-2 forms.
• Collaborate with the budget department and Finance Administrators with preparation of quarterly and annual financial reports, workers compensation audits, year-end financial statement audits and related documents.
• Complete the annual worker’s compensation data analysis and works with an external auditor from the insurer to complete the annual audit.
• Prepares and processes all payroll accruals for fiscal year end audit.
• Manage, review and update the Payroll Portal through MyMacomb.
• Manage, review and work with staff on processing/updating time and employees in electric time-keeping system, Time Clock Plus.
• Manage, review and update document imaging workflow and processing. Supervise and train staff on document imaging software, Perceptive Content.
• Responsible for the monthly reconciliation of all payroll deductions in the general ledger.
• Initiate recommendations for and implement changes in the accounting systems; maintain and update payroll codes as needed in Colleague.
• Maintain current knowledge of regulations, schedules, and laws relating to payroll accounting services.
• Serve as liaison to local, state, and federal agencies and organizations (retirement system, banks, state agencies and related).
• Participate in and serve as an advisor for collective bargaining negotiations.
• Participate in strategy sessions involving the collective bargaining agreements.
• Maintain knowledge of collective bargaining unit agreement provisions as it relates to compensation, retirement, benefit payouts and PTO.
• Effectively communicate, both verbally and in writing with college employees.
• Maintain a high level of confidentiality as it relates to all employee payroll records, financial records, reports, company liability and audit information.
• Develop and maintain forms and document procedures related to the payroll process.
• Will be expected to use Microsoft Office programs including, but not limited to, Word, Excel, Outlook, and Teams. Additionally, will be expected to use other software packages utilized within the department including Ellucian Colleague.
• Assist the Budget and Grants Office and other departments with payroll payment corrections.
• Analyze and problem solve technical issues; work with College information technology staff as well as outside vendors to maintain working systems.
• Motivate and encourage staff to perform duties accurately and efficiently.
• Attend meetings as appropriate, including participation in related professional organizations and college committees as needed.
• Perform related duties as assigned.

Education

EDUCATION: Bachelor’s degree in accounting, or a business degree with accounting coursework, from an accredited institution required.

Qualifications

EXPERIENCE: Three years’ of experience in accounting, payroll, human resources or equivalent, is required. One-year supervisory experience.