Payroll Assistant

The Payroll Assistant is responsible for supporting payroll processes across the organization, ensuring accuracy, timeliness, and compliance. The role demands exceptional attention to detail, strong organizational abilities, and a high degree of discretion when handling sensitive information.

Payroll Assistant Primary Responsibilities:

• Assist with the preparation and processing of employee payroll
• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Maintain and update employee records, including tax and other required information
• Review and verify employee data for accuracy and generate payroll reports
• Calculate and process payroll payments via checks or electronic transfers
• Record, reconcile, and validate payroll-related data
• Address employee questions related to payroll, deductions, and taxes
• Ensure payroll activities comply with federal and state regulations
• Assist with various year-end reporting and audits that require payroll information
• Facilitate the new hire and on-boarding paperwork for new employees and enter employee information into the payroll system. Conduct verifications of employment.
• Facilitate employee terminations/resignations by processing final pay, updating payroll records, and ensuring compliance with applicable laws and company policies.
• Assist with annual open enrollment for health and voluntary benefits.

Payroll Assistant Other Responsibilities:

• Assist with monthly and annual close process
• Process broker payments
• Assist with handling and processing checks received from customers
• Other finance and administrative tasks as assigned

Job Type: Full-Time

Work Location: Hybrid - Ridgefield Park, NJ

Education: Bachelor's in Accounting, Finance or related field

Skills/Qualifications:

• Prior experience in payroll or accounting is preferred but not required.
• Strong attention to detail to ensure accurate processing of payroll information
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Ability to work independently as well as collaboratively in a team environment
• Strong analytical and problem-solving skills
• Ability to maintain confidentiality when handling sensitive payroll information
• Familiarity with Viventium payroll software and Microsoft Office applications, including Excel and Word

PES provides equal employment opportunities to all employees and applicants for employment without regard to religion, race, color, sex, national origin, age, disability, or genetics. In addition to federal law requirements, PES complies with applicable state and local laws governing nondiscrimination.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Education:

• Bachelor's (Preferred)

Experience:

• Viventium: 1 year (Preferred)
• Online Quickbooks: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Accounting/Bookkeeping: 1 year (Preferred)

License/Certification:

• BA in Accounting or related field (Required)

Work Location: Hybrid remote in Ridgefield Park, NJ 07660