Payroll Coordinator (Full-Time)

Position Description

The Payroll Coordinator at Penhall Company is responsible for supporting weekly payroll processing, ensuring compliance with union requirements, managing various payroll functions, and employment verifications. This role requires strong organizational skills, attention to detail, and experience with payroll systems. This role is onsite at our Corporate headquarters in Irving, TX. This is a full-time position, with competitive pay and comprehensive benefits.

Essential Duties and Responsibilities

• Process weekly payroll for approximately 900+ employees, for our U.S. and Canadian groups, while supporting and backing up the Payroll Lead.
• Work with managers to ensure accurate payroll entries and edits.
• Ensure compliance with union pay rules for CA, HI, IN, NV, OR, WA (OT rules, shift premiums, reckoning of time, deductions, fringes, remittances, etc.).
• Process final pay requests within state and union required timelines.
• Process garnishments/wage orders, properly notifying employees upon receipt, perform withholding calculations, remit payment request for payment to appropriate agency.
• Process 401(k) loans: enter new loans, track repayments, close loans as appropriate.
• Update weekly benefit deductions for new hires and terminations
• Process per diem Pay Wisely card requests and submit to Accounts Payable.
• Monitor PTO eligibility and adjust accruals at 5- and 10-year milestones.
• Process employee referral bonus program: initiate payments, update terminated employees, reconcile balances.
• Respond to Verifications of Employment via ADP online portal
• Monitor payroll Outlook mailbox and respond to payroll-related emails (Pay Wisely card requests, garnishments, compensation changes, PTO/payroll issues).
• Maintain accurate employee documentation in HR/Payroll systems (Vista Viewpoint); handle timecard portal (KeyStyle) support requests.
• Provide documentation for internal and external audits and assist with 401(k) match contribution setup.
• Support employee terminations and status changes and perform other payroll duties as assigned.
• Ensure compliance with company policies and procedures
• Ensure total confidentiality of payroll.

Essential Core Competencies:

• Accuracy: Consistently ensures payroll data is entered and processed with precision.
• Time Management: Effectively prioritizes tasks to meet tight payroll deadlines.
• Communication: Clearly conveys information to employees, managers, and external parties.
• Problem Solving: Identifies payroll issues quickly and implements appropriate solutions.
• Confidentiality: Handles sensitive employee and financial data with the highest level of discretion.
• Compliance Awareness: Maintains up-to-date knowledge of union, tax, and employment regulations.
• Teamwork: Collaborates effectively with HR, finance, and operations to support company goals.
• System Proficiency: Demonstrates strong command of payroll and timekeeping systems to ensure efficient processing.

Position Requirements

Qualifications-Need to Have and Nice to Have:

• High school diploma or equivalent required; associate or bachelor’s degree in Business, Accounting, or a related field preferred.
• Minimum 2-3+ years of payroll processing in an ERP environment.
• Good working knowledge of payroll laws.
• Union and certified payroll knowledge highly desirable.
• Overall understanding of the reconciliation process.
• Proficient in Microsoft Office (Outlook, Excel, and Word).
• Vista Viewpoint knowledge is a plus.
• Knowledge of ADP Wisley Pay pay card program desired.
• Must be able to provide excellent customer service to internal and external clients.
• Excellent analytical, and organizational skills. Must have initiative and be dependable. Proven experience working in a fast-paced demanding environment while maintaining accuracy.
• Ability to handle confidential information with discretion.
• Display a professional and courteous attitude to co-workers, supervisors and the general public at all times
• Versatility, flexibility, and a willingness to work within constantly changing priorities and sometimes conflicting deadlines.
• Reliable and punctual attendance.
• Selected candidates for all positions must submit to post offer pre-employment drug/alcohol screen.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to walk job sites as needed.
• May be required to travel to job sites or other locations as necessary.

Application Instructions

Penhall Company has been shaping the future of concrete services for over 65 years. As the nation’s leader in concrete cutting, coring, scanning, and demolition, and ranked 3rd in Demolition by ENR's 2023 Top Specialty Contractors, we deliver more than just expertise—we deliver results. With safety at the core of our operations and state-of-the-art technology in our hands, we ensure every project is executed with precision, efficiency, and care.

At Penhall Company everything we do is built on our commitment to do the right thing for our customers, our employees, and our communities. Every single Penhall Company employee moves our company forward. There’s a pride that comes with working here and it shows in our work. If you are self-motivated and find a job well-done to be the ultimate reward, you'll fit right in.

We offer a comprehensive benefits package which includes medical, dental, vision, and life/AD&D/LTD insurance; paid sick leave, paid vacation, a 401(k)-retirement savings plan with contribution; Employee Assistance Program and a culture that values opportunity for growth, development, and internal promotion.

Apply today to be considered for this open position-interviewing now!

Equal Opportunity Information

Legal Disclaimer:

Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))

We E-Verify. We will provide the federal government with information form your Form I-9 to verify you are authorized to work in the U.S.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.