Payroll Coordinator / Human Resources Generalist

Summary

Payroll Coordinator / Human Resources Generalist
Human Resources
Purpose, Strategy & Performance

The Human Resources team in the King County Prosecuting Attorney's Office is in search of our next teammate and partner in doing Justice on all things internal people operations! As a separately elected department, the PAO has an internal HR team that is housed within our Purpose, Strategy & Performance team (administration) and partners closely with executive branch departments. This Payroll Coordinator/Human Resources Generalist position is an opportunity to care for our team in collaborative and equitable ways. You’ll become a critical timekeeping and payroll administrator, welcome new employees to our office and culture, cross-train on leave administration coverage, and strive for excellence as we continue modernization of our HR practices. Join the PAO HR team and become a trusted expert who ensures care, compliance, and compassion every step of the way.

We are looking for a candidate who is a detail-oriented self-starter, ready to tackle new challenges and make a meaningful impact. Problem solvers, nimble learners, and those who are deeply committed to fostering a collaborative, supportive, and accountable culture for our employees are strongly encouraged to apply.

• We exercise the power given to us by the people with fairness and humility.
• We serve our diverse community, support victims and families, and hold individuals accountable.
• We develop innovative and collaborative solutions for King County and the State of Washington.

Job Duties

• Provide regular support and coverage for payroll production, processing and/or timekeeping transactions using various software programs, including PeopleSoft modules, overtime, attendance, holiday pay, leave donations, retro pay, over payment collect back and all other routine maintenance functions, ensuring compliance with all relevant labor contracts and review and prepare payroll reports, forms, and year-end processes, as needed.
• Support comprehensive PAO-wide leave administration that integrates FMLA/KCFML, WAPFML, PPL, worker’s compensation, workplace accommodations, Federal Law, State Law, union contracts, applicable County policies and ordinances and other related programs or systems, including administrative and payroll aspects of leave administration.
• Provide support and coverage for Human Resources Information Management (HRIM) and position management in all divisions of the PAO, including creation of new positions, new hire entry, deactivation of inactive roles, step increases, PCN entry, position reconciliation and year-end processes.

• Coordinate new employee onboarding experience, to include scheduling of all necessary appointments, processing paperwork and tickets, and welcoming new employees by conducting PAO HR onboarding.
• Draft business communications related to hiring and personnel changes, including offer letters, transfer letters, promotion letters, assignment-based pay, etc.
• Collaborate and liaise with partners as needed, including executive branch central agencies (Business Resource Center, Department of Human Resources, Central Payroll, the Office of Labor Relations, Class/Comp, AFIS, etc.)
• Utilize tools such as Microsoft Office (Word, Excel, Outlook, SharePoint), NEOGOV, PeopleSoft, Laserfiche, and Power BI to create and maintain documents, spreadsheets, tracking tools, PeopleSoft queries, and records management,
• Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

• Experience performing high-volume transactions related to personnel or payroll and working within standard processes/systems; OR any combination of experience and education that clearly demonstrates the ability to perform the job duties of this position.

• Strong attention to detail and accuracy in handling records, data, and documentation, with an ability to research, compile, and reconcile information from multiple sources.
• Ability to learn processes quickly and apply them efficiently, organize tasks, manage multiple priorities and maintain effective workflow.
• Advanced proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Strong interpersonal skills with individuals from all backgrounds and an ability to maintain confidentiality, security, and discretion at all times.
• Ability to respond professionally under pressure, meet strict deadlines, and adapt to unanticipated requests.
• Demonstrated ability to provide positive, helpful customer service in person, in writing, and by phone.
• Ability to build trust, collaborate with teams, and work independently with minimal supervision.
• Strong analytical and critical thinking abilities to identify issues, evaluate options, and recommend solutions.
• Ability to streamline processes, improve workflows, and anticipate needs.
• Advanced problem-solving skills and sound judgment in complex or time-sensitive situations.
• Commitment to ongoing cultural competence development and alignment with the PAO’s RESJ principles.

The most competitive candidates will possess:

• Knowledge of/experience in payroll production, processes and procedures, record keeping and monitoring procedures in King County.
• Significant knowledge and experience using Oracle Systems, PeopleSoft, BI Insight, and BI Publisher.
• Experience interpreting labor contracts in a unionized workforce and ensuring compliance with collective bargaining agreements.
• Familiarity and/or the ability to interpret relevant employment laws, regulations, and policies and procedures.

Supplemental Information

Work Schedule: Monday – Friday; core business hours are 8:00 a.m. to 5:00 p.m. This position is exempt from the provisions of the Fair Labor Standards Act and is not overtime eligible.

Location: King County Courthouse in Seattle and other locations as needed. This is a hybrid position requiring a minimum of 2 days/week in-office (with Monday as a required in-office day), as business needs allow, subject to a telecommuting agreement and supervisor approval. Employees who are new to the King County Prosecuting Attorney's Office are required to work 3-4 days in-person each week for the first six months of employment. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

• Applications or supplemental questionnaires that state "see my resume" or that are blank are considered incomplete and will not be considered competitive.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.