Payroll Coordinator I with Gulf Coast Industrial

Company Overview

Gulf Coast Industrial provides multi-craft services throughout the Southeast and Gulf Coast, with a focus on industrial coating, insulation, scaffolding, and fireproofing services.

Gulf Coast Industrial is part of a family of companies unified by purpose to deliver safe, reliable solutions to our clients' unique challenges. We are committed to providing superior service and leaving things better than we found them.

Gulf coast Industrial (GCI) is part of a family of companies unified by purpose to deliver safe, reliable solutions to our clients' unique challenges. We are committed to providing superior service and leaving things better than we found them

Job Summary:

The Payroll Coordinator I is responsible for overseeing all aspects of payroll processing and administration for the organization. The Timekeeper Administrator coordinates with Finance and Human Resources departments and manages Timekeeping systems to maintain data integrity and confidentiality.

Become subject matter expert of the FieldFlo timekeeping system in order to answer questions and troubleshoot issues for the field.

• Export reports from FieldFlo daily, 1 to create the Daily Timesheet Approval for PM review and 1 to import into Vista.
• Pull PTO and Floating Holiday requests from the Employee Portal to enter in Vista as applicable.
• Process the daily Vista payroll batches.
• Make necessary updates to the Vista payroll entries based on PM approval notes.
• Filing the payroll@ais-gci.com emails properly after addressing.
• Generate the weekly text from FieldFlo for employees to review and confirm their hours and per diem.
• Balance the Daily Timesheet Approval report to the Daily Timecard Entry Vista report each Monday.
• Notify the corporate PR team that payroll is ready for processing.
• Train and mentor supporting staff, providing guidance and best practices.
• Performs other duties as assigned.

Requirements and Education:

• Proficient in MS Office with advanced knowledge of MS Excel.
• Working knowledge of timekeeping software such as FieldFlo.
• Excellent time-management skills, self-motivated, organization, and attentive to detail
• Ability to communicate effectively, both verbal and written with customers and employees at all levels
• Ability to understand and follow specific procedures and directions.

Preferred Requirements and Education:

• Knowledge of construction projects and prior experience.

EEO Statement

Gulf Coast Industrial (GCI), is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.