Payroll Coordinator Multi State/ High Volume

Description:

About Us

At Ignite Medical Resorts and Ignite Team Partners, we combine world-class healthcare with a culture focused on excellence, compassion, and innovation. Our team members are passionate about making a difference, and we are committed to creating an environment where employees can grow professionally while supporting our mission of delivering exceptional care.

We are currently seeking a detail-oriented and experienced Payroll Coordinator to join our growing team.

Position Summary

The Payroll Coordinator is responsible for the accurate and timely processing of payroll for a multi-state workforce of more than 4,000 employees. This role serves as a key partner to Human Resources, Accounting, and facility leadership teams, ensuring payroll accuracy, compliance, and exceptional employee support.

The ideal candidate thrives in a fast-paced environment, possesses strong analytical skills, and is committed to delivering accurate results while meeting strict deadlines.

What You'll Do

• Process semi-monthly, monthly, and off-cycle payrolls, including bonuses and payroll corrections.
• Ensure payrolls are accurately submitted to our third-party payroll provider, Paylocity.
• Review and validate payroll data, ensuring accuracy and compliance before submission.
• Maintain payroll records and supporting documentation, including payroll registers, facility checklists, payroll communications, and GL uploads.
• Administer employee wage garnishments, including setup, calculations, ongoing maintenance, and timely remittance in compliance with federal, state, and local regulations.
• Collaborate with Human Resources teams across multiple locations to resolve payroll-related questions and discrepancies.
• Support direct deposit troubleshooting, payroll software guidance, and routine payroll updates.
• Monitor and maintain labor data synchronization between Dashboard HC and Paylocity.
• Verify state-specific unemployment insurance (SUI) reporting accuracy.
• Assist with payroll audits, reconciliations, and compliance initiatives.
• Maintain PTO balances and related reporting.
• Train and support users within the Paylocity platform.
• Prepare payroll reports, bonus calculations, and other analyses for senior leadership.

Why Join Ignite?

• Opportunities for professional growth and advancement
• Supportive and collaborative team environment
• The chance to make a meaningful impact within a rapidly growing organization

If you are dedicated, compassionate, dependable and energetic – WE WANT YOU!

Awesome Benefits that Ignite Team Members can expect:

• COMPETITIVE WAGES
• GENEROUS BENEFITS PACKAGE INCLUDING HEALTH, DENTAL & VISION
• 401K PLAN WITH EMPLOYER MATCH
• PAID TIME OFF
• HOLIDAY PAY
• VOLUNTARY BENEFITS - LIFE/AD&D, STD, LTD, CRITICAL ILLNESS, ACCIDENT, HOSPITAL INDEMNITY
• SHORT-TERM AND LONG-TERM DISABILITY
• EMPLOYEE ASSISTANCE PROGRAM (EAP)
• HEALTH SAVINGS ACCOUNT (HSA)
• EMPLOYER PAID LIFE INSURANCE
• RASMUSSEN COLLEGE 20% DISCOUNT FOR IN PERSON CLASSES
• HOSPITALITY AND TEAMWORK FOCUSED CULTURE
• A COMMITMENT TO TECHNOLOGY
• FREE PLANET FITNESS MEMBERSHIP
• ON DEMAND PAY
• COMPANY SPONSORED DOORDASH DELIVERY SERVICE
• ADVANCEMENT OPPORTUNITIES
• SUPER PERKS PROGRAM PET INSURANCE 12%-30% DISCOUNTS
• SUBSIDIZED CHILD CARE BENEFITS

Ignite Team Partners is an Equal Opportunity Employer.

Requirements:

Required Qualifications

• Previous experience as a Payroll Coordinator, Payroll Specialist, or similar payroll-processing role.
• Experience working with payroll software such as Paylocity, Paycom, or comparable systems.
• Strong proficiency in Microsoft Excel and general computer applications.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Collaborative, team-oriented mindset.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting multi-state payroll operations.
• Healthcare, senior living, or service-industry payroll experience preferred.