Payroll Manager

About Yerba Buena Center for the Arts

For three decades, Yerba Buena Center for the Arts has served as a dynamic hub for contemporary art in San Francisco's downtown community, showcasing innovative and thought-provoking contemporary art across various disciplines, including visual arts, performing arts, film and more.

YBCA brings together artists, audiences, and perspectives under one roof. We believe it’s this synergy that makes the city what it is today and will be for years to come–a hotbed for new and emerging creativity—a place where the diversity of the Bay Area comes to life and its artists, people, and ideas thrive.

YBCA aims to be a catalyst for conversations around critical social and cultural questions, using art as a medium to engage audiences in meaningful dialogues. To do this, YBCA is committed to supporting artists who push boundaries and challenge conventions, encouraging experimentation and innovation in the arts.

YBCA’s Mission Vision, and Values

Mission: To be a gathering space for creative expression that fosters meaningful connection for all.

Vision: To be a catalyst of creative exploration, expression and innovation that empowers artists, inspires community and drives lasting social change.

Values:

• Belonging: We believe the arts are for everyone.
• Inclusive Collaboration: We are stronger together.
• Optimism: Art has the power to inspire change.
• Curiosity: We believe that learning is at the center of all artistic expression.

About the Role

The Payroll Manager oversees all aspects of payroll processing at YBCA. Highly skilled and detail-oriented you will be instrumental in overseeing all facets of payroll processing within our organization. This includes, but is not limited to, new hire data, terminations, salary adjustments, bonus payments, deductions, and leave information ensuring accuracy, compliance and timely payments of employees at YBCA. In this role you will actively collaborate with various departments to gather and validate all necessary payroll information, resolve payroll discrepancies and provide exceptional service to our employees.

This pivotal role requires strong analytical skills to investigate issues, reconcile data, and implement corrective measures to ensure the integrity of our payroll system. Furthermore, you will be expected to provide exceptional service to our employees by addressing their payroll-related inquiries with professionalism, clarity, and empathy, fostering a positive and trustworthy environment. Your expertise will be crucial in maintaining employee satisfaction and confidence in our payroll operations.

Primary Responsibilities

• Manage end-to-end payroll processing, including collecting, calculating and inputting payroll data for all employees.
• Ensure accuracy and compliance with applicable laws, regulations and company policies while processing payroll.
• Administer and maintain payroll systems, ensure data integrity and implement system upgrades and enhancements.
• Collaborate with HR, finance and other departments to gather and validate payroll information, such as new hires, terminations, promotions and salary changes.
• Ensure accurate tracking and processing of PTO, sick leave, and protected leaves.
• Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately.
• Generate payroll reports, including tax filings, benefits deductions and other required reports, ensuring compliance with regulatory requirements and to support completion of financial audits.
• Address employee inquiries and concerns related to payroll, providing exceptional customer service and support.
• Maintain confidentiality and data security standards for all payroll-related information.
• Stay updated on payroll regulations, tax laws and industry trends, implementing necessary changes to ensure compliance and best practices.

Qualifications, Education, Training, and Certifications

• Bachelor’s degree in business administration, accounting, human resources or a related field.
• 3+ years of experience in payroll management or a similar accounting role.
• In-depth knowledge of payroll processes, labor laws, collective bargaining agreements, taxation and statutory compliance.
• Excellent understanding of financial principles and the ability to reconcile payroll with financial records.
• Experience in handling payroll and worker’s compensation audits inspections and compliance assessments.
• Proficiency in payroll software and systems, such as Paycom, with experience implementing and managing payroll systems.
• Experience using enterprise accounting software for general ledger review and reconciliations related to payroll and taxes.
• Strong attention to detail and accuracy in managing complex payroll calculation data.
• Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities.
• Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
• High level of integrity and ability to handle sensitive and confidential information.
• Proficiency in Google Suite and Microsoft Office applications, particularly Excel and Google Sheets.

Who Should Apply?

Research shows that candidates from groups closest to the harms of institutional racism and inequality often apply to jobs only if they meet 100% of the listed qualifications; we believe that no one meets 100% of the qualifications. We are less concerned about whether you’ve done everything within a particular job description and are more interested in cultivating a pool of candidates who want to join a connected, mission-driven, hard-working team.

Ultimately, we are seeking applicants who have a blend – in some way – of the following:

• Proven experience as a payroll manager or similar role
• Familiarity with HRIS (Human Resources Information Systems) and time and attendance systems.
• Strong understanding of accounting principles and practices related to payroll.
• Ability to adapt to changing payroll regulations and implement necessary updates.
• Current knowledge of payroll procedures and related laws
• Excellent understanding of multi-location payroll and taxes
• Familiarity with payroll software/ HRIS (e.g. Paycom, ADP, Kronos) and MS Office (especially Excel)
• A keen eye for detail
• Outstanding communication skills (written and oral)
• Organizational and leadership skills

If much of this describes you, we encourage you to apply.

Compensation and Benefits

The salary for this position is $95,000/annually based on full-time hours, and includes a competitive benefits package.

Benefits include PTO, Holiday Pay, Medical, Dental, Vision, Flexible Spending Accounts, Group Life and AD&D Insurance, Long Term Disability Insurance, Voluntary Life and AD&D, Employee Assistance Program, Travel Assistance, paid time off to volunteer, and ability to participate in the 403(b) Retirement Plan with match.

Equal Opportunity Employer

Yerba Buena Center for the Arts (YBCA) is committed to diversity in its programming and in creating a work culture and environment that is reflective of San Francisco Bay Area demography. The Center encourages and actively recruits applicants representing dimensions of difference that include — but are not limited to — age, national origin, ethnicity, race, religion, ability, sexual orientation, gender or political affiliation.

YBCA will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

Accommodations

YBCA is committed to providing access and reasonable accommodations for individuals with disabilities in all aspects of the employment process. If a reasonable accommodation is needed, please contact accommodations@ybca.org with the subject line “Accommodations Request”.

Health and Safety

At YBCA, we continue to prioritize the health and well-being of our community. Our current COVID-19 health and safety protocols meet or exceed local, state, and federal public health requirements. We require proof of vaccination against COVID-19 as a condition of employment. Exemption from these requirements will be reviewed according to standards set forth by state and local health agencies and reasonable accommodations will be made for those providing valid exemptions.

All initial interviews will be conducted remotely via phone or video conference. Please note that this position may perform some work remotely and on site responsibilities.

Application Status

Thank you for your interest in joining the YBCA team! After you apply, you’ll receive a confirmation email letting you know we’ve received your resume. Our recruiting team will review your application and reach out if your experience matches an open role.

We also invite you to upload your resume and join the YBCA Talent Community to stay connected and be considered for future opportunities as they become available. We wish you the best of luck in your job search!

Agencies and Recruiting Firms: Please note that we will only review applications submitted directly by candidates and do not accept resumes or pay fees to third parties. Any unsolicited resumes received will be considered the property of YBCA

Qualifications, Education, Training, and Certifications

• Bachelor’s degree in business administration, accounting, human resources or a related field.
• 3+ years of experience in payroll management or a similar accounting role.
• In-depth knowledge of payroll processes, labor laws, collective bargaining agreements, taxation and statutory compliance.
• Excellent understanding of financial principles and the ability to reconcile payroll with financial records.
• Experience in handling payroll and worker’s compensation audits inspections and compliance assessments.
• Proficiency in payroll software and systems, such as Paycom, with experience implementing and managing payroll systems.
• Experience using enterprise accounting software for general ledger review and reconciliations related to payroll and taxes.
• Strong attention to detail and accuracy in managing complex payroll calculation data.
• Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities.
• Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
• High level of integrity and ability to handle sensitive and confidential information.
• Proficiency in Google Suite and Microsoft Office applications, particularly Excel and Google Sheets.