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Virginia Community College System

Payroll Operations Technician

Hull, United States

Posting Summary

Working Title

Role Title

Admin and Office Spec III

Role Code

19013-SW

FLSA

Nonexempt

Pay Band

Position Number

27000336

Agency

VCCS-Shared Services Center

Division

Shared Services Center (Div)

Work Location

Botetourt - 023

Hiring Range

$44,000-$50,000

Emergency/Essential Personnel

EEO Category

F-Admin Supp

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Yes

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday – Friday
8am – 5pm

Sensitive Position

Job Description

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

Reporting to the Payroll Operations Supervisor, the position provides entry-level technical service and support in one or more functional areas of payroll and human resource management. This position will work cross-functionally within the department to support the payroll process through identified policies and procedures and will remain informed on all payroll projects and updates as directed by the Payroll Manager or Supervisor and Department of Accounts.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge:

Basic math, professional phone and email etiquette, and standard business communications
Computer systems, HRIS systems, and Microsoft Office programs
Basic understanding of payroll and human resource principles

Skills:

Retrieving and manipulating data via online access in database files through various software applications.
Analytical and critical thinking.
Strong verbal communication, writing, and proofreading/editing.
Strong customer service.
Computer expertise with knowledge of Microsoft Office applications, especially Excel.
Excellent attention to detail.
Excellent mathematical aptitude and numerical skills.

Abilities:

Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely.
Ability to deal sensitively with confidential information.
Ability to work independently as well as a team member.
Ability to work flexible hours as needed.
Ability to work in a fast-paced environment with multiple customers and priorities.
Ability to work effectively with a wide range of constituencies.

Attributes:

Willingness and ability to be flexible and to grow professionally as the position changes.
Practices ethical behavior and demonstrates and supports the SSC values and mission.
Remains optimistic and supportive of established procedures while looking for process improvements and efficiencies.

Minimum Qualifications:

Previous experience handling multiple administrative tasks/assignments at one time
Customer service experience
Functional knowledge of Human Resource Information Systems
Experience with MS Office, especially Excel
Experience handling and reporting large volumes of data with accuracy

Additional Considerations

Additional Considerations:

Experience with Peoplesoft/Oracle systems
Experience with financial and/or payroll reconciliation processes
Knowledge of Process Improvement Techniques
Adobe Acrobat Pro skills
Shared services or call center experience
Experience in higher education and/or state government

Operation of a State Vehicle

Supervises Employees

Required Travel

Less than 5%.

Posting Detail Information

Posting Number

CLS_4032P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

09/19/2025

Job Close Date

09/29/2025

Open Until Filled

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Hybrid telework available!

Sponsorship will not be offered for this position.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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