Payroll & Personnel Specialist

Job Summary

The Payroll & Personnel Specialist is responsible for managing end-to-end payroll processing across multiple entities, ensuring compliance with tax and social insurance regulations, and handling all personnel-related operations including employee records, onboarding/offboarding, and benefits administration. The role also supports finance, audit, and HR functions through accurate reporting and data management.

Key Responsibilities

Payroll Management

• Collect and validate monthly payroll inputs (joiners, leavers, salary changes, and organizational updates)

• Prepare and process payroll for Egypt (USD & EGP), UAE, and KSA

• Manage bonus processing (within payroll or separately) and maintain consolidated bonus reports across entities

• Prepare monthly payroll consolidation reports for the group

• Handle cross-charge reporting (e.g., IndaHash)

• Ensure accuracy, timeliness, and confidentiality of payroll data

Tax & Audit Support

• Perform payroll reconciliation with tax authorities

• Prepare annual social insurance budgets and reflect them in payroll tax calculations

• Support audit and tax teams (internal and external) across Egypt, UAE, KSA, and India

• Ensure compliance with local labor laws, tax regulations, and statutory requirements

Personnel Administration

• Manage social insurance processes (employee additions, deletions, and updates)

• Administer medical insurance (enrollments, removals, approvals, and claims/refunds)

• Review and validate medical insurance invoices for processing

• Maintain and update employee records and personnel files

• Follow up on contract renewals with relevant stakeholders

Employee Relations & Lifecycle Management

• Support onboarding and offboarding processes

• Issue HR letters, salary certificates, and payslips

• Maintain accurate employee data and ensure proper documentation

• Address employee inquiries related to payroll, benefits, and personnel matters

Reporting & Analytics

• Prepare and share payroll-related reports with finance business partners

• Generate reports on employee advances, vacation balances, and annual ticket balances

• Prepare accrual reports (vacation, EOS)

• Support preparation of P&L and other financial reports (Product & Tech, etc.)

• Provide ad-hoc reports related to salaries, bonuses, and compensation

Needed Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field

• 3–5 years of experience in payroll and personnel operations

• Strong knowledge of payroll processing and labor laws (Egypt, UAE, KSA is a plus)

• Experience in social insurance and medical insurance administration

• Strong numerical and analytical skills

• Advanced Excel skills

• High attention to detail and confidentiality

• Strong communication and stakeholder management skills