Payroll Spec

Support district accounting functions by managing VSDP, workers compensation, payroll reconciliations, time entry and leave, as well as other accounting functions and projects as assigned. Ensure accurate payment to employees while in compliance with payroll regulations, policies and procedures. Explain and advise users on policies and practices related to these areas. Maintain confidentiality of personal and sensitive data at all times.

How you will contribute:

• Miscellaneous Fiscal Functions: Assist with other accounting or section activities as needed.

• Oversee Related Payroll Issues: Manage programmatic issues related to district VSDP, workers compensation, payroll reconciliations, time entry and leave. Update online payroll guides and assist employees with payroll related issues. Assist with automated financial systems training.

Payroll Functions: Work with HR each pay period to receive all documentation for payroll processing. Enter payroll data into CIPPS and process payroll changes, VSDP, workers compensation and special pays. Prepare reports related to payroll expenditures, deductions, withholdings, and totals by pay period per month. Reconcile payroll deductions to CIPPS. Perform pre-audit of Hourly Payroll. Maintain payroll records and files for internal use and audit purposes.

What will make you successful:

• Ability to communicate effectively orally and in writing with diverse audiences.

• Ability to explain and apply policies and procedures, interpret tax laws and regulations.

• Ability to maintain confidentiality of personal and sensitive information.

• Ability to prioritize and organize work effectively.

• Ability to research, reconcile, analyze, and evaluate data.

• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.

• Considerable knowledge of state and federal laws and regulations governing payroll activities.

• Knowledge of payroll processing, general ledger and accounts reconciliation.

• Skill in the use of computers and software applications to include automated financial and payroll systems.

• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.

Minimum Qualifications:

• Ability to communicate effectively orally and in writing with diverse audiences.

• Ability to maintain confidentiality of personal and sensitive information.

• Ability to prioritize and organize work effectively.

• Ability to research, reconcile, analyze, and evaluate data.

• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.

• Considerable knowledge of state, federal laws and regulations governing payroll activities.

• Experience with payroll processing, general ledger and accounts reconciliation.

• Skill in the use of computers, software applications to include automated financial and payroll systems.

• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.

Additional Considerations:

• A combination of training, experience, or education in Accounting, Business, or related field desired.

• CPA or CPP certification.

• Experience developing and delivering fiscal training or guidance.

• Experience processing payroll for 500 or more employees.

• Experience using automated financial systems.

• Public sector accounting experience.

Click below to learn more about the Competency Model associated with this Position:
Competency Model

Physical Requirements
Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
Standards of Conduct