Payroll Specialist

The Payroll Specialist supports payroll operations by accurately and timely processing weekly payroll for a multi-state, union-based workforce. This role performs the core activities required to execute payroll cycles, including maintaining payroll records, processing required deductions, preparing payroll related reports, and supporting union and trust fund reporting. The Payroll Processor works closely with HR and Finance to ensure payroll accuracy and compliance, operates within established payroll procedures and controls, and supports payroll system transitions and process documentation.

Responsibilities

Payroll Processing

• Process weekly and biweekly payrolls accurately and on time using Sage 300
• Review and validate timecards, job codes, classifications, and pay rates
• Process payroll adjustments, retro pay, bonuses, and off cycle payrolls
• Identify discrepancies and escalate issues prior to payroll submission

Union Payroll & Reporting

• Generate union and trust fund reports for multiple locals
• Calculate and validate fringe benefits, deductions, and contributions
• Ensure payroll aligns with applicable collective bargaining agreements
• Track and support union rate changes, add ons, and special pay rules

Compliance & Controls

• Adhere to payroll calendars, deadlines, and audit controls
• Support quarterly and annual payroll filings and reconciliations
• Maintain accurate payroll records and documentation
• Partner with HR and Finance on audits and data requests

Systems & Transition Support

• Execute payroll processes in Sage 300 during the current state
• Participate in payroll testing, parallel runs, and validation for Miter
• Follow documented payroll procedures and runbooks
• Support payroll process improvements during system transition

Collaboration & Support

• Respond to employee payroll inquiries accurately and professionally
• Partner with HR, Finance, and Operations to resolve payroll issues
• Support payroll handoffs and backup coverage as needed

Success in This Role Looks Like

• Payroll is processed accurately and on time
• Union and trust fund reports are complete and submitted without rework
• Payroll transition activities are supported smoothly
• Issues are identified early and escalated appropriately
• Processes are followed consistently and documented

Qualifications and Relevant Skills

Required

• 3 plus years of hands-on payroll processing experience or relevant experience
• Strong understanding of wage and hour compliance
• High attention to detail and accuracy
• Ability to meet strict deadlines in a high-volume environment

Preferred

• Experience in construction or skilled trades environments
• Multi state payroll experience
• Experience supporting union-based payroll environments
• Experience using Sage 300 or similar ERP payroll systems
• Experience supporting payroll system implementations or transitions