Payroll Specialist

Job description:

JOB DIMENSIONS

This role shall be responsible for planning and organizing activities essential to ensure employees receive their correct salary and on time.
This role will be working closely with the HR Compensation & Benefits Team and the Finance Department in the execution of payroll activities.

CONTEXT AND ENVIRONMENT

International, multicultural and open office environment

ACCOUNTABILITIES

The Payroll Specialist shall be responsible for the on-time and accurate payment of monthly payroll of employees. This role shall be responsible for compliance to the established Service Level Agreements with respect to ad hoc payment requests.
This role shall be responsible for the integrity and confidentiality of information in the payroll system and electronic payslip distribution system.

ACTIVITIES

• Take turn with other Payroll Specialists in leading and organizing payroll activities within HR Support Team and ensuring monthly payroll and weekly payment is prepared accurately and remitted according to scheduled.
• Responsible for the integration of approved absences into the payroll system. As needed, identify anomalies and issue corrective action to HR Specialists.
• Evaluate additional compensation claims of rotational employees and ensure timely and accurate payment.
• Calculate and validate monthly payments and deductions according to policy and procedure, and/or signed employment documents.
• Responsible for all aspects of reconciliation and balancing of payroll transactions.
• Responsible for the preparation and issuance of accurate payroll reports to Finance Department.
• Review and validate changes to employee bank information on the payroll system.
• Conduct audit of payroll result/journal monthly to ensure accuracy of reporting.
• Identify and resolve technical issues and errors in coordination with the vendor, HR Systems & Planning Team and DBS Corporate Applications Team.
• Raise potential risks and identify areas of concern encountered in the performance of tasks to Lead HR Support.
• Ensures payslips are distributed electronically and within the Service Level Agreement.
• Respond to employee queries and disputes concerning payroll elements in a timely manner.

COMPETENCIES

Demonstrate Adaptability in Managing Complex Situations

Demonstrate Learning Agility and Drive Innovation

Facilitate Collaboration and Sense of Community

Think and Act in Stakeholder-Centric Ways

Compensation Administration and Payroll

Payroll Management

Analytical Thinking

Detail Orientation

Values and Ethics

EDUCATION           

Bachelor Degree in Finance / Business Administration or the like

EXPERIENCE

·    2-3 years of payroll or similar working experience
·    Organized and manage time and multiple priorities in order to succeed.
·    Detail-oriented.
·    Work well under pressure and are capable of meeting rapid, frequent deadlines.
·    Proactive, self-motivated, eager to learn, team player.
·    Capable of working in an international and multicultural environment.
·    Service-minded.
·    Strong interpersonal and English communication skills – verbal and written.
·    Proficiency in basic computer programs (such as MS Word and PowerPoint), advanced skills in MS Excel, HR and payroll system