Payroll Specialist

Asana Partners is a retail real estate investment firm creating value in vibrant neighborhoods by leveraging vertically integrated capabilities and retail expertise. With more than $8 billion of neighborhood assets under management, the firm is active in growth markets throughout the United States and is driven to make a positive impact within communities.

Our distinctive company culture is the key to our success. We recruit high-performing, ambitious individuals who are entrepreneurial and eager to maximize their potential in a team environment. We value relationship building – both internally and externally – and view it as the foundation for creating value for our neighborhoods and generating strong results for our investors. Asana Partners is known for its proven, strategic approach; our sophisticated, collaborative team; and our high-quality portfolio. With offices in Charlotte, Atlanta, Boston, Columbia, Denver, Los Angeles, and New York, we were founded to be a firm that would provide career-long opportunities for our people and a long-term partner for our investors.

For additional information, visit www.asanapartners.com or follow @asanapartners.

We are seeking a highly organized, detail-oriented Coordinator – Corporate Accounting to join our team. This individual will play a critical role in managing payroll, employee expenses, and adherence to policies and procedures. The Coordinator – Corporate Accounting will lead the successful bi-weekly payroll, inclusive of quarterly and annual payroll-related compliance reporting and testing, and ensure accuracy, timeliness, and compliance across all processes, while also providing strategic insights on expense trends to support decision-making at the firm level. Beyond the technical responsibilities, this role delivers a red-carpet service experience to Asana Partners employees, ensuring expense processes are seamless, efficient, and designed to enable our team to focus on driving performance. Duties include:

• Payroll Administration: Manage and execute the firm’s payroll process with precision, ensuring accuracy, timeliness, and compliance with all applicable regulations
• Expense Oversight: Review and approve employee expense reports, ensuring accurate coding and adherence to company policy; follow up to resolve discrepancies or delays
• Process & Policy Compliance: Ensure employee expense submissions and approvals are completed on time; maintain best practices for expense and travel management
• Concur Onboarding & Training: Set up new hires in Concur and provide an onboarding overview of expense reporting and travel processes; share policies and procedures to ensure compliance
• Third-Party Oversight: Manage relationships with outside third-party service providers supporting payroll and expense functions, ensuring service quality and cost efficiency
• Analytics & Reporting: Develop and deliver strategic reporting and analytics on travel and expense data, providing insights to improve efficiency and cost management
• Cross-Department Collaboration: Partner with HR, Finance, and other teams to support payroll, compliance, and corporate accounting initiatives
• Continuous Improvement: Identify opportunities to streamline processes, enhance reporting, and strengthen controls across payroll, expense, and compliance functions

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• 3+ years of experience in payroll administration, corporate accounting support, or employee expense management
• Highly organized, detail-oriented, and able to manage time-sensitive workflows with accuracy and efficiency
• Excellent communication, interpersonal, and collaboration skills, with a strong customer-service mindset
• Proven ability to follow policies, maintain compliance, and manage confidential information with discretion
• Ability to work proactively, solve problems independently, and seek opportunities to streamline processes
• Experience managing or coordinating with third-party payroll or expense service providers preferred
• Experience using Paylocity for payroll processing preferred
• Experience with Concur for travel and expense management; onboarding and training experience preferred

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person