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Payroll Specialist
Job Expired
Please see Special Instructions for more details.
Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.
Position Details
Position Information
Posting Number
AS528P
Position Title
Payroll Specialist
Contract Length
12 months
Class Summary
Position performs a variety of accounting/payroll duties in order to ensure payrolls are processed accurately and timely while delivering professional customer service in the execution of these duties. Assist in the preparation of payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.
Candidates Eligible to Apply
Internal/External
Position Type
Exempt Staff
Employment Status
Full Time
Position Funding Type
Regular
Posting Detail Information
Minimum Education/Training/Experience
Associate’s degree or higher from an accredited institution and a minimum of two (2) years of progressively responsible experience in Human Resources, accounting, payroll, or a related office environment; or a high school diploma (or equivalent) and a minimum of four (4) years of progressively responsible experience in Human Resources, accounting, payroll, or a related office environment.
Preferred Education/Training/Experience
Bachelor’s Degree from an accredited institution and Five (5) or more years of payroll system experience in higher education or community college.
Experience with Ellucian-Colleague or ADP software.
Experience with Ellucian-Colleague or ADP software.
Minimum Knowledge & Skills
Making accurate arithmetic calculations.
Basic practices of reviewing financial documents for completeness and accuracy.
Basic office practices and procedures; basic record keeping practices.
Basic computer applications related to the work.
Performing detailed office support work; maintaining accurate records of work performed.
Operating standard office equipment; reading and explaining rules, policies and procedures.
Reviewing financial documents for completeness and accuracy.
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public sufficient to exchange or convey information and to receive work direction.
Ability to work in a fast-paced payroll environment.
Basic practices of reviewing financial documents for completeness and accuracy.
Basic office practices and procedures; basic record keeping practices.
Basic computer applications related to the work.
Performing detailed office support work; maintaining accurate records of work performed.
Operating standard office equipment; reading and explaining rules, policies and procedures.
Reviewing financial documents for completeness and accuracy.
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public sufficient to exchange or convey information and to receive work direction.
Ability to work in a fast-paced payroll environment.
Preferred Knowledge & Skills
Advanced knowledge and experience with Microsoft Word,
Microsoft Excel, and Microsoft Access.
Microsoft Excel, and Microsoft Access.
Licensing/Certification Requirements
None
Job Duties
Assist with processing payroll for all benefit eligible employees.
Process all student worker payroll and hourly payroll.
Validate accuracy of all payroll transactions.
File and maintain records to support payroll deductions, changes, etc.
Analyzes transactions to bring resolution to problems.
Process employment verification requests from outside agencies.
Process disbursement of monthly payroll liabilities to ensure timely payment.
Serve as a resource for employees who have questions regarding payroll.
Execute tasks for student online payment plan maintenance.
Provide backup in the absence of the Payroll Coordinator for all tasks.
Prepare tax payments for Payroll Coordinator for review and submission.
Manage and calculate pay and deductions for all off-cycle payroll checks.
Assist with preparation, reconciliation, and submission of Teacher Retirement System (TRS) of Texas reports.
Accuracy and confidentiality in managing all payroll records.
File and maintain records to support payroll deductions, changes, etc.
Analyzes transactions to bring resolution to problems.
Adheres to department internal controls and College payroll policies and practices.
Physical Requirements
· No or very limited physical effort required.
- No or very limited exposure to physical risk.
- Work is normally performed in a typical interior/office work environment.
Minimum Salary Range
$47,781
Mid Point Salary Range
.
Maximum Salary Range
$59,726
Posting Open Date
05/15/2026
Posting Close Date
Posting Will Be Open Until Filled
Yes
Special Instructions to Applicant
Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.
EEO Statement
College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.
College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.
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Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have experience working for a community college?
- Yes
- No
- * Do you have an Associate’s degree or higher from an accredited institution and a minimum of two (2) years of progressively responsible experience in Human Resources, accounting, payroll, or a related office environment; or a high school diploma (or equivalent) and a minimum of four (4) years of progressively responsible experience in Human Resources, accounting, payroll, or a related office environment?
- Yes
- No
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
- Transcripts (1 of 3)
- Letter of Recommendation
- Additional Transcripts (2 of 3)
- Additional Transcripts (3 of 3)
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