Payroll Specialist and Admin Assistant

**MUST HAVE AT LEAST 2YRS EXPERIENCE**

JOB TITLE: Payroll Specialist

JOB SUMMARY

The Payroll Specialist is responsible for processing the company’s payroll accurately and on time. This includes collecting and verifying employee data, calculating wages, ensuring compliance with federal and state regulations, managing deductions, and resolving payroll discrepancies.

RESPONSIBILITIES/ ESSENTIAL FUNCTIONS:

* Process weekly and bi-weekly payroll for all employees.

* Maintain accurate payroll records including new hires, terminations, promotions, and changes in pay.

* Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.

* Review and reconcile payroll data and reports for accuracy.

* Calculate and administer deductions such as taxes, benefits and garnishments.

* Respond to payroll-related inquiries from employees and management.

* Prepare and distribute payroll reports to Finance and HR departments.

* Coordinate with HR to ensure accurate benefit deductions and cost allocations.

* Stay current on payroll procedures and relevant regulations.

* Assist with audits and year-end processes, including W-2 and 1099 reporting.

BEHAVIORAL SKILLS/COMPETENCIES REQUIRED

• Ability to solve complex issues by identifying problems and analyzing related information to evaluate options and implement solutions.
• Strong numerical and analytical skills.
• Excellent attention to detail and organizational skills.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to work independently and as part of a team.
• Experience with payroll software (e.g., ADP, Paychex, QuickBooks, etc.)
• Strong organizational skills to manage priorities and perform tasks in a timely and efficient manner
• Discretion and confidentiality in handling sensitive employee data.
• Spanish speaking is a plus, but not required.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required
• 1-2 years of experience in payroll or a similar financial role.

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Work Environment: Office-based position with standard working hours – Monday through Friday 8AM-5PM; moderate exposure to elements, such as extreme temperatures, dirt, dust, fumes, smoke, and/or moderate noises due to office being attached to a shop.
• Physical Demands: Requires light physical work; regularly required to sit or stand, use of hands and fingers to operate a computer.

BENEFITS

· Comprehensive Medical Plans

· Dental & Vision

· Paid Time Off

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Language:

• Spanish (Preferred)

Ability to Commute:

• Midland, TX 79706 (Required)

Ability to Relocate:

• Midland, TX 79706: Relocate before starting work (Preferred)

Work Location: In person