People & Admin Associate - Neem

This Job is with Neem.

What Are We Looking For

Were looking for a passionate People & Admin Associate to support smooth day-to-day team and office operations, ensuring essential people (HR) and admin processes run efficiently. This is an on-site role based in Karachi. If you enjoy managing employee engagement, organising office logistics, and keeping everything from reimbursements to events on track, wed love to hear from you.

Your Responsibilities

• People / HR operations
• Coordinate end-to-end recruitment, including job postings, interview scheduling, and candidate communications.
• Provide support with onboarding and offboarding, including email/login setup/deletion, documentation, and asset handover.
• Maintain up-to-date employee records and HR documentation (offer letters, contracts and amendments).
• Assist in managing employee engagement initiatives and team-building activities.
  
• Administrative support
• Review and processing of team reimbursements (health, well-being, travel, and other allowances) and maintain records of all admin-related data and invoices, including petty cash.
• Support the purchase of laptops, technology equipment, and office supplies when required, and maintain records of assigned assets.
• Support fuel card administration, including monthly top-ups and acting as the point of contact for related queries.
• Track and maintain records of company assets, including laptops and fuel cards.
• Maintain records of team leave and remote work.
  
• Office Management
• Oversee office administration: rent agreements, furniture, supplies, equipment, and general upkeep.
• Coordinate office logistics, including booking meeting rooms and ensuring smooth daily operations.
• Ensure a healthy and functional workspace, addressing issues promptly.
  
• Travel & event coordinations
• Coordinate and manage domestic and international travel, including boarding, lodging, air tickets, visas, etc.
• Manage vendor coordination for travel and accommodation (hotels, taxis, flights).
• Coordinate and manage logistics for company events (like offsite, lunches, dinners, and team socials) including venue bookings, food and drinks and overall event organization
  
• Support special projects, including workplace improvements and event management.
  
  

You should apply if

• You have a bachelors degree in Business Administration or a related field.
• You bring 2+ years of experience in operations, HR, or administration roles.
• You have strong communication skills, both written and verbal, with the ability to interact professionally with team members and external partners.
• You have working knowledge of Google Suite (Docs, Sheets, Slides, Gmail, Calendar).
• You have excellent organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• You have high attention to detail and the ability to multitask in a dynamic environment.
• You have a positive, proactive, and solution-oriented attitude, with a willingness to take on challenges.
• You have discretion and confidentiality when handling sensitive employee and company information.
• You have a willingness to learn and contribute to a supportive and encouraging team culture
• You are aligned with our Neem core values and ready to show-up daily in sync with those principles (below)
  
  
  

Our Neem core values:

Our purpose is our north star

We put autonomy over control

We roll with YES mindset

We speak up openly

We care about our impact

We nurture ourselves

At Neem, we are always on the lookout for remarkable talent, values fit, competence, and people driven by purpose. We are building a diverse, inclusive and authentic workplace, so if youre excited about any of the open roles but your past experience doesnt align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.