People and Culture Administrative Assistant

Primo Medical Group is a leading provider of contract manufacturing and product development services for the medical device, government, and aviation industries. Our integrated approach, advanced capabilities, and commitment to quality have made us a trusted partner for top-tier medical companies.

The Department of People and Culture Administrative Assistant is an entry-level position that provides administrative support to the People & Culture team at Primo Medical Group. Responsibilities include assisting with maintaining employee records, helping with communications, and providing reception coverage at multiple locations during lunches, breaks, and vacations.

Key Responsibilities

• Help maintain employee records and files in compliance with company policies.
• Assist with onboarding and orientation by preparing materials, scheduling sessions, and collecting required documentation.
• Assist with scheduling interviews and meetings.
• Provide clerical support such as copying, filing, scanning, and data entry.
• Monitor department inbox and route questions to the appropriate team member.
• Support employee engagement initiatives and company events.
• Support communications by drafting reminders, announcements, and updates.
• Greet and assist employees and visitors; provide reception coverage at multiple locations during lunches, breaks, and vacations.
• Perform other administrative tasks as assigned to support the People & Culture team.
• Offer flexible support to senior management by completing various administrative tasks, projects, and occasional errands as required.

Qualifications

• High school diploma or equivalent required; some college coursework or degree in Human Resources or related field preferred.
• Prior administrative or office experience is helpful but not required.
• Strong attention to detail, organization, and time management skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams); willingness to learn our systems.
• Positive, professional, and team-oriented attitude with an interest in learning.

Work Environment

• This role is based on-site at Primo Medical Group during standard business hours.
• Occasional flexibility may be required to support events or deadlines

Supervisory Responsibilities

• This role has no supervisory responsibilities

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is mostly sedentary. Occasional walking with long periods of time sitting at the desk. The employee is frequently required to sit; use hands and fingers to handle or feel and reach with hands and arms. The employee must be able to lift approximately 15-20 lbs. and /or move up to 15-20 pounds.

Growth Opportunities:
Primo Medical Group values the professional growth of its employees. The Department of People and Culture Administrative Assistant role provides a foundation in department practices and offers opportunities to grow other positions within the People & Culture team as experience and skills develop.

This is a 100% in-office position. Remote or hybrid work arrangements are not available. Only local candidates will be considered.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Ability to Commute:

• Stoughton, MA 02072 (Required)

Work Location: In person