People + Culture Administrative Assistant

ABOUT HOTEL DROVER:

Inspired by the pioneering spirit of the West, Hotel Drover delivers true Texas hospitality. Named to honor the legendary cowboys who drove cattle to market across the plains, Hotel Drover is an Autograph Collection property, offering a truly unique guest experience in the heart of the historic Fort Worth Stockyards.

Our goal is simple. To harness the true spirit of the Stockyards through the legacy of the drover, creating an experience that can only be achieved here in Fort Worth. Proud of where we came from, we greet visitors with a tip of the hat and a firm handshake, welcoming all to enjoy life’s simple pleasures and genuine Texas hospitality.

So dust off your boots, grab your hat and join us at Hotel Drover.

WHO WE’RE SEEKING:

We’re seeking a unique individual who will embody the heart and soul of the Fort Worth Stockyards while caring deeply about our brand and community – someone who acts as an extension of our mission, values, and culture. This person is driven to create meaningful experiences for our team members, guests, and community.

We want to work with someone who brings a spirit of fun, authenticity, collaboration, and genuine hospitality to their life and work. We are seeking an individual who will whole-heartedly take responsibility for ensuring Hotel Drover successfully delivers Legendary Service to every guest, every day.

We have poured our passion, energy, and excitement into crafting an extraordinary place and brand - and we know that the right People + Culture Administrative Assistant for Hotel Drover will be as inspired and passionate about this vision as we are. Care for people, have a belief in the power of community, and the desire to create extraordinary experiences drive us. You must apply if these things also drive you!

ROLE SUMMARY: The People + Culture Administrative Assistant supports the daily operations of the People + Culture (HR) department, assisting with recruitment, onboarding, recordkeeping, and employee engagement. This role is critical to ensuring compliance, accuracy, and hospitality-driven support for all team members.

ESSENTIAL FUNCTIONS:

• Maintain strict confidentiality and security of all team members and company information.

• Serve as the first point of contact for candidate and team member inquiries, responding promptly to questions regarding application status and general information.

• Pre-screen hourly applicants and refer qualified candidates to hiring managers.

• Serve as LinkedIn Culture Champion

• Assist with the background check and drug screening processes, ensuring accurate recordkeeping.

• Support hourly recruitment efforts, including job postings, interview scheduling, and candidate communication.

• Prepare and distribute monthly reports such as birthdays and anniversaries.

• Coordinate and support the onboarding process for all new team members.

• Maintain accurate and up-to-date employee records.

• Input and update data in Paycom, including Personnel Action Forms (PAFs), and manage changes related to hires, transfers, and employee information.

• Manage employment verifications, team member surveys, and special project tracking.

• Support internal communications, including People + Culture announcements, peer recognition programs, and engagement initiatives.

• Support Welcome Experience by partnering with the Training + Development Manager to coordinate training communications and attendance tracking of training initiatives, set up + breakdown

• Partner with the IT Department to assist with company email setup and access requests.

• Participate in internal committees ( Spirit Committee and Swing Rider) and promote the company’s legendary culture.

• Manage office supplies, mail distribution, and general administrative support.

• Perform other duties, projects, or assignments as directed by People + Culture leadership.

• Serve as Internship Liaison + Community Partner

ENVIRONMENT / PHYSICAL REQUIREMENTS:

• Ability to sit, stand, and move for extended periods.

• Must be able to lift and move up to 25 lbs occasionally.

• Typical office environment with frequent interaction across departments.

REQUIRED QUALIFICATIONS:

• Minimum of six months experience in People + Culture (HR), administration, customer service, or related support roles.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva.

• Strong sense of responsibility and attention to detail.

• Excellent organizational and time-management skills.

• High level of confidence and professionalism with the ability to maintain confidentiality.

• Working knowledge of an HRIS system (Paycom preferred), Microsoft Office Suite, and Canva

PREFERRED QUALIFICATIONS:

• Previous experience in hospitality, hotel operations, or service-driven environments.

• Experience supporting employee engagement, onboarding, and HR compliance processes.

• Demonstrated ability to work effectively both independently and collaboratively in a fast-paced environment.

• Strong written and verbal communication skills.

Hotel Drover complies with all laws prohibiting discrimination against employees and applicants based on race, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, citizenship status, disability, genetic information, or veterans' status.