People Operations & Admin Specialist

What Will You Do

• Oversee the onboarding and offboarding process, including IT setup, documentation, and employee support for both UAE & Remote employees
• Manage end-to-end visa processing for employees in Dubai and ensure compliance with work permit and residency laws.
• Serve as the primary point of contact between the company and our EOR vendors (Horizons).
• Coordinate the onboarding, payroll setup, benefits enrollment, and offboarding of employees through EORs across multiple countries.
• Ensure accurate employment agreements and adherence to local labor regulations via EOR providers.
• Update and maintain accurate employee records in the HRIS system, ensuring confidentiality and compliance and manage compliance audits and regularly review employment documentation.
• Coordinate employee benefits, performance reviews, and employee engagement initiatives.
• Serve as the point of contact for employees with inquiries related to visas, travel, and office-related matters in the Dubai office
• Assist employees for business travels in coordination with the KSA Admin. team, ensuring efficient and cost-effective arrangements with Travelperk / partner travel agencies and visa arrangements if necessary
• Organize logistics for company events, conferences, and team-building activities, including venue booking, hotel arrangements, and catering coordination.
• Provide on-the-ground event support to ensure smooth execution of all logistics.
• Maintain inventory of office supplies, ensuring that employees have what they need for day-to-day operations.
• Manage relationships with suppliers for office supplies, ensuring quality products and timely deliveries.
• Coordinate with vendors for regular office maintenance, including cleaning, repairs, and IT equipment servicing.
• Oversee the renewal and negotiation of office tenancy contracts and manage related documents and deadlines.
• Monitor and maintain office space logistics, ensuring the office is organized and conducive to a productive work environment.
• Develop and maintain relationships with key suppliers and service providers to ensure competitive pricing and high-quality service delivery.
• Handle the procurement and delivery of office equipment, furniture, and supplies.
• Negotiate and manage contracts with vendors and service providers (e.g., cleaning services, maintenance companies, utilities).
• Track expenses and maintain records for office-related purchases and contracts to ensure compliance with the budget.

What Are We Looking For

• Have 2 4 years of experience in administrative support, people operations, or office management, ideally in a fast-paced tech or IT environment.
• Are familiar with the visa processing requirements in Dubai and the UAE for work permits and residence visas.
• Have experience managing office vendors, suppliers, and coordinating maintenance services.
• Are skilled in travel coordination, booking flights, accommodations, and handling logistical details.
• Self-starter with ability to work independently across functional groups and on multiple initiatives simultaneously
• Are highly organized, proactive, and able to manage multiple tasks and deadlines effectively.
• Have a strong attention to detail and are able to handle confidential information with discretion.

Preferred Qualifications:

• Knowledge of UAE labor laws and visa regulations.
• Hands-on experience working with EOR platforms is an advantage
• Experience in managing office tenancy agreements and negotiating contracts.
• Familiarity with HRIS platforms (KayanHR) and travel booking systems (Travelperk).
• Strong communication skills and the ability to work across different teams and departments.