People Operations Assistant - Work Study

Details

Open Date
12/22/2025

Requisition Number
PRN16642N

Job Title
Workforce Operations Assistants

Working Title
People Operations Assistant - Work Study

Career Progression Track
S00

Track Level
S1 - Entry Level Support

FLSA Code
Nonexempt

Patient Sensitive Job Code?
Yes

Type
Non Benefited Staff / Student

Temporary?
No

Standard Hours per Week
10

Full Time or Part Time?
Part Time

Shift
Day

Work Schedule Summary

Is this a work study job?
Yes

VP Area
U of U Health - Academics

Department
00863 - Psychiatry - Administration

Location
Campus

City
Salt Lake City, UT

Type of Recruitment
External Posting

Pay Rate Range
$16.50

Close Date
01/22/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The People Operations Assistant supports the full employee lifecycle by providing administrative and operational support across key people operation functions. This role is responsible for assisting with job requisitions, pre-boarding activities, leave of absence tracking, employee separation processes, and various special projects. The ideal candidate is detail-oriented, organized, and able to handle sensitive information with discretion while delivering excellent internal customer service.

This position is a Federal Work Study Position available to current University of Utah Students who have applied and been offered Federal Work-Study ( FWS ) as part of your free application for Federal Student Aid ( FAFSA ).

As a student position we will work closely with you so that you can work around your school schedule for the Spring and Summer 26 semesters dependent on FWS funding.

Responsibilities

Essential Functions:
Job Requisition Support:

• Assist hiring managers with creating job requisitions and processing them for signatures and approval.
• Works with Health Academic HR Representatives to get job requisitions posted in the university’s applicant tracking system ( ATS ).
• Ensure job postings are accurate, consistent, and aligned with organizational standards.

Pre-Boarding Coordination:

• Coordinate pre-employment activities including background checks, document collection, and onboarding schedules.
• Communicate with new hires to ensure a smooth transition into the organization.

Leave of Absence Administration:

• Help track and document employee leaves of absence in accordance with university and department policies and applicable laws.
• Serve as a point of contact for employees and managers regarding leave status and return-to-work procedures.

Separation Processing:

• Support offboarding processes including final documentation, and system access removal.
• Maintain accurate records of separations and ensure compliance with internal procedures.

Data Entry & Record Maintenance:

• Ensure data integrity and confidentiality of employee information.

Projects & Reporting:

• Assist with HR-related projects such as audits, process improvements, and compliance initiatives.
• Generate reports and dashboards as needed to support workforce planning and decision-making.

General Administrative Support:

• Respond to internal inquiries related to people operations processes and policies.
• Provide backup support to other people operations team members as needed.

Minimum Qualifications

EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Workforce Operations Assistant, I:
Requires little to no related experience.

Preferences

This position is a Federal Work Study Position available to current University of Utah Students who have applied and been offered Federal Work-Study ( FWS ) as part of your free application for Federal Student Aid ( FAFSA ).

Special Instructions Summary

This position is a Federal Work Study Position available to current University of Utah Students who have applied and been offered Federal Work-Study ( FWS ) as part of your free application for Federal Student Aid ( FAFSA ). As a student position we will work closely with you so that you can work around your school schedule for the Spring and Summer 26 semesters.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at
oeo.utah.edu

For more information:
https://www.utah.edu/nondiscrimination/

To inquire about this posting, email:
employment@utah.edu

or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.