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Per Diem Compliance Specialist

Job Summary:

The Per Diem Compliance Specialist performs administrative functions such as gathering, organizing, and maintaining electronic files, provides onboarding assistance to employees and administrative oversight for our onboarding tools. Performs various related duties within our on-line payroll system.

Duties and Responsibilities:

Assign employees to the appropriate per diem checklists/agreements and guidelines in accordance with company policies and contractual requirements.
Review employee eligibility for per diem in line with internal policy and site-specific contract stipulations.
Ensure all per diem requirements are met for eligible employees throughout their assignment.
Monitor and enforce ongoing compliance with per diem policies, documenting and resolving discrepancies as needed.
Provide employees with clear guidance and training on per diem policies, requirements, and expectations.
Review and interpret contractual obligations to ensure per diem practices remain aligned with agreements.
Partner with upper management to evaluate, update, and implement best practices as per diem requirements evolve.
Collaborate with HR, Finance, and site leadership to ensure consistent application of policies and smooth workflow for per diem tracking, reporting, and reimbursement.
Maintain accurate records of per diem eligibility, agreements, and supporting documentation for audit and invoicing purposes.
Identify and recommend process improvements to enhance compliance efficiency and reduce risk.
Performs other related duties as requested.

Work Environment & Physical Requirements

Fully remote role with occasional travel to the corporate office as needed for training, team collaboration, or key projects
Primarily consists of sedentary work with prolonged periods of sitting at a desk and working on computer or using telephone
Frequent sitting, talking, hearing and repetitive motions
Walking, standing, reaching, pushing, pulling, lifting, required occasionally
Close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer screen; expansive reading; visual inspection involving small effects, small parts and or operation of office equipment at distances close to the eyes
Must be able to lift up to 15 pounds at times.

Equal Opportunity

RPG is an equal opportunity employer. We do not discriminate in employment on account of race, color, religion, national origin, citizenship status, criminal history, ancestry, age, sex, gender, sexual orientation, marital status, physical or mental disability, military status, or discharge from military service. RPG provides its services to many clients in their various business sectors who may have physical, mental, pre-employment screening and/or citizenship requirements. These requirements are driven by contracts and/ or security requirements that RPG is required to adhere to, and which may vary between clients and their respective high-security industries. Misrepresentation or falsification of qualifications or background information is grounds for termination, denial of employment and/ or disqualification from future employment consideration.

Required Skills/Abilities:

Excellent time management skills with a proven ability to meet deadlines.
Comfortable with ambiguity; can effectively cope with change, shift gears easily, and adapt according to business or client needs.
Ability to maintain confidential information.
Strong analytical and problem-solving skills
Strong customer service skills
Ability to prioritize tasks and to delegate them when appropriate
Ability to function within a fast-paced environment.
Requires all employees, while on company business, to hold a valid DL and clean MVR.
Willingness and ability to complete and pass all pre-employment and employment screening requirements which may include but are not limited to medical, psychological, background and substance abuse screening(s)
Proficiency in MS Office Suite and Adobe programs

Education and Experience:

High School diploma or GED certificate required.
3-5 HR onboarding experience required
1+ yr of general HR knowledge
Preferred experience in construction, power generation or power delivery

Physical Requirements:

Primarily consists of sedentary work with prolonged periods of sitting at a desk and working on computer or using telephone.
Frequent sitting, talking, hearing and repetitive motions.
Walking standing reaching pushing pulling lifting required occasionally.
Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer screen; expansive reading; visual inspection involving small effects, small parts and or operation of office equipment at distances close to the eyes.
Responsibility for various task carried out in the corporate office or home office.
Must be able to lift up to 15 pounds.
Travel required up to 5% attending corporate meetings at the Corporate office, as scheduled.

Equal Opportunity

RPG is an equal opportunity employer. We do not discriminate in employment on account of race, color, religion, national origin, citizenship status, criminal history, ancestry, age, sex, gender, sexual orientation, marital status, physical or mental disability, military status, or discharge from military service. RPG provides its services to many clients in their various business sectors who may have physical, mental, pre-employment screening and/ or citizenship requirements. These requirements are driven by contracts and/ or security requirements that RPG is required to adhere to, and which may vary between clients and their respective high-security industries. Misrepresentation or falsification of qualifications or background information is grounds for termination, denial of employment and/ or disqualification from future employment consideration.

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