Permit Expeditor

Job Title Permit Expeditor

Department: Development/Construction

Reports To: Director of Development

FLSA Status: Exempt

SUMMARY:

The Permit Expeditor / Permitting Specialist supports the Development Department by managing and facilitating the permitting process with municipal, county, and regulatory agencies. This role serves as the primary liaison between the company and permitting authorities, ensuring the timely preparation, submission, tracking, and retrieval of permits, licenses, and compliance documents required for development and construction projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare, organize, and submit permit applications, plans, supporting documentation, and fees to city, county, and other authorities having jurisdiction (AHJ).
• Track permit submissions, monitor review status, and follow up with reviewers to resolve comments, deficiencies, and requests for revisions.
• Retrieve approved permits, Certificates of Use, Certificates of Occupancy, inspection results, and related approvals in person or electronically.
• Maintain accurate permit logs, schedules, deadlines, and internal tracking systems for multiple active projects.
• Serve as liaison between internal teams (project managers, architects, engineers, contractors) and city/county officials.
• Coordinate inspections, schedule appointments, and confirm compliance with applicable requirements.
• Communicate permit status updates, issues, and requirements to internal stakeholders in a timely manner.
• Research and interpret applicable local codes, regulations, zoning requirements, and submittal criteria to ensure accurate and complete applications.
• Assist with resolving code enforcement matters and ensure corrective documentation is submitted as required.

QUALIFICATIONS:

• Experience interacting with local governments, building departments, planning departments, or regulatory agencies.
• Strong organizational skills with high attention to detail and the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills, including professional interaction with external agencies.
• Proficiency with permit portal software (e.g., Accela, EnerGov, or similar systems) and Microsoft Office applications.
• Valid driver’s license with the ability to travel to city and county offices as needed.

EDUCATION and/or EXPERIENCE:

• High school diploma or equivalent required.
• Associate’s or bachelor’s degree in construction management, Architecture, Engineering, Planning, or a related field preferred. Relevant experience may be considered in lieu of formal education.

LANGUAGE SKILLS:

Ability to read and comprehend complex instructions, correspondence, memos, blueprints, and floor plans. Ability to write clear correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee shall be able to sit and talk or hear and may be exposed to short, intermittent and/or prolonged periods of sitting and/or standing in performance of job duties. Required to be on foot and on site the majority of the day.
• The employee frequently is required to use hands & fingers to handle or feel. The employee is occasionally required to reach with hands and arms.
• The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl.
• The employee must also occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, and color vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently inspect the project and may be exposed to on going construction and various weather conditions. The noise level in the work environment may range from moderate to loud.