Permits, Licensing and Approvals Manager

We are looking for a seasoned professional to support a critical project phase and drive end-to-end occupancy permit processes, ensuring compliance, smooth inspections, and successful project close-out.

Key Responsibilities

1. Authority Approvals & Compliance

• Manage the complete occupancy permit process with relevant authorities (Municipality, Civil Defense, MODON, KAEC, etc.)
• Ensure compliance with all local building codes, safety regulations, and zoning requirements
• Liaise with authorities to obtain required approvals and resolve compliance issues

2. Inspection Management

• Coordinate inspections with:
  • Civil Defense (fire & life safety systems)
  • Municipality inspectors
  • Utility providers (electricity, water, sewage)
• Ensure all systems are tested, certified, and approved

3. Documentation & Submissions

• Prepare and submit:
  • As-built drawings
  • Completion certificates
  • Test & commissioning reports
• Maintain a tracker of submissions, approvals, and pending actions

4. Project Close-Out & Handover

• Lead close-out activities including snagging/punch list clearance
• Ensure all contractor deliverables are completed
• Coordinate final handover to client/end-user

5. Stakeholder Coordination

• Act as key liaison between:
  • Contractors & subcontractors
  • Consultants
  • Developers (KAEC / MODON / Emaar, etc.)
  • Government authorities
• Drive alignment to meet deadlines

6. Risk & Schedule Management

• Identify potential delays in approvals
• Escalate issues proactively
• Ensure occupancy permit is obtained within project timelines

• Bachelor’s Degree in Engineering, Architecture, or related field
• 8–15+ years of experience
• Strong experience in:
  • Authority approvals in KSA
  • Building handover / project close-out
  • Civil Defense approvals & compliance
• Experience with large-scale projects (industrial, infrastructure, real estate, healthcare, etc.)

Key Skills

• Strong knowledge of Saudi regulatory frameworks
• Stakeholder & authority management
• Documentation and compliance tracking
• Problem-solving and negotiation
• Attention to detail and deadlines