Personal Assistant

Imperium Group is seeking a highly organized, discreet, and proactive Personal Assistant (PA) to provide comprehensive personal and professional support to the CEO. The PA will ensure that all aspects of the CEO’s personal, work, and family life are managed seamlessly, while also supporting day-to-day administrative and executive requirements. This role demands exceptional organization, sound judgment, confidentiality, and a service-oriented approach.

Key Responsibilities:

• Provide comprehensive personal and administrative support to the CEO, ensuring the seamless coordination of daily personal, household, and professional activities.
• Manage and maintain the CEO’s personal and family calendars, including appointments, meetings, travel schedules, and social or family-related engagements.
• Handle personal errands, reservations, purchases, and household coordination with discretion, efficiency, and attention to detail.
• Oversee and coordinate domestic staff schedules, household maintenance activities, and vendor relationships to ensure service quality and smooth daily operations.
• Plan and organize family events, travel arrangements, and logistics, ensuring all details are managed with accuracy, confidentiality, and professionalism.
• Maintain strict confidentiality in all personal, family, and business matters, exercising sound judgment and integrity at all times.
• Coordinate with healthcare, wellness, and fitness providers to manage the CEO’s health routines, appointments, and overall well-being.
• Prepare, manage, and maintain personal correspondence, records, and documentation—both digital and physical—with accuracy and accessibility.
• Ensure timely follow-up on all personal, family, and household tasks, maintaining clear tracking and accountability.
• Support the CEO in personal projects, lifestyle management, and property or service arrangements, ensuring all deliverables are completed efficiently and to the highest standards.
  

Qualifications:

• Bachelor’s Degree preferred, or equivalent professional experience in executive or personal assistance.
• Minimum 5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior management or high-profile individuals.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
• Proven ability to handle confidential information with absolute discretion and integrity.
• Outstanding organizational and multitasking skills, with attention to detail and a proactive mindset.
• Flexibility to adapt to changing priorities and handle after-hours tasks when required.