Personal Assistant

Key Responsibilities:

• Manage the Director’s daily schedule, meetings, appointments, and follow-ups.

• Manage meetings, calls, and communication through Microsoft Teams.

• Coordinate travel arrangements including flights, hotels, and itinerary planning.

• Handle all visa-related tasks such as preparing documents, filling visa forms, scheduling embassy appointments, and tracking visa status.

• Ensure timely documentation and approvals for official travel and expenses.

• Prepare and manage travel files containing tickets, hotel confirmations, visa copies, and itineraries.

• Handle official documentation, letters, emails, and filing while maintaining confidentiality.

• Prepare daily, weekly, and monthly reports as required by the Director.

• Maintain indents sheets, insurance documents, and import files.

• Create and manage K-Forms for Bank Al-Habib when required.

• Manage calls, emails, and communications on behalf of senior management.

• Track all ongoing tasks, reminders, deadlines, and ensure timely follow-ups with departments.

• Assist in task tracking, project monitoring, and progress reporting.

• Provide full administrative, coordination, and communication support to the Director.

• Support management with scheduling, reporting, and data sharing via Microsoft Teams.

• Maintain organized documentation and filing systems (soft + hard copies).

• Any additional responsibilities assigned by the Director in the future.

Required Skills & Competencies:

• Excellent time management and organizational abilities.
• Strong documentation and filing skills.
• Working knowledge of accounting software (Tally).
• Effective communication and teamwork, especially in a digital collaboration environment (Microsoft Teams).
• Proficient in travel coordination and logistics management.
• Strong interpersonal skills and professional attitude.

Location: Paper Market, Off I.I. Chundrigar Road, Karachi
Working Days: Monday to Saturday
Experience: Minimum 2 Years
Educational Qualification: Graduate / MBA / ICMA / ACCA
Age Limit: 25 – 40 Years
Gender: Male / Female

Job Type: Full-time

Application Question(s):

• Have you handled visa processing before?
• What is your skill level in Excel?

Work Location: In person