Personal Assistant

Job Summary:

We are looking for a highly organized and proactive Personal Assistant to provide comprehensive executive support to the Plant General Manager. This role ensures smooth day-to-day operations, manages schedules, coordinates meetings, and handles confidential correspondence with professionalism and discretion.

Responsibilities

• Manage and organize the executives' scheduled meetings, calendars, and appointments and Take minutes of meetings.
• Manages VIP travel and accommodation arrangements, mailing, shipping, supplies, equipment, bills, and organizing meetings.
• Screen incoming emails and calls and discuss required action.
• Review and check correspondence and reports; assess the importance of materials &organize documents to be forwarded to the GM for signature.
• Handle private, official, and confidential communications.
• Prepare agenda, gathers materials and data for meetings.
• Prepare Monthly Reports as required by the GM.
• Collect and prepare reports for the GM as required.
• Assembling and analyzing files according to the systematic chart arrangement
• Perform various executive support tasks and any other duties.
• Maintain the highest quality standards, follow-up system, confidentiality, and proactive work while ensuring that tasks assigned are completed.
• Ensure all aspects of the division are dealt with professionally.
• Act as the point of contact between all departments and employees with management; resolving their queries, linking other departments to communicate effectively.
• Handle Petty cash and own invoicing processes and other financial accounts; exit permits, residence permits, notices, agendas, information packets, progress reports, and meeting minutes correctly and professionally.

Qualifications:

• Bachelor’s degree or equivalent.
• Minimum of 2–3 years of experience in a similar role.
• Arabic speaking preferred; fluent in English.
• Strong proficiency in Microsoft Office; knowledge of Oracle/CRM is a plus.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks and maintain confidentiality.