Personal Assistant

Job Overview
We are seeking a dynamic and highly organized Personal Assistant with a tax background also, to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and enthusiasm. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a fast-paced environment that values efficiency and excellence.

Duties

• Manage and maintain complex calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate various projects and events, including planning logistics, preparing materials, and ensuring deadlines are met.
• Handle all aspects of office management, including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and managing phone etiquette on multi-line phone systems.
• Assist with personal errands and tasks as needed to support the executive’s daily routine.
• Oversee front desk responsibilities including greeting visitors, answering inquiries professionally, and managing office supplies.
• Conduct clerical duties such as filing, data entry, proofreading documents for accuracy, and supporting customer service initiatives.

Requirements

• Proven experience as a Personal Assistant or in an administrative role with office management responsibilities.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing.
• Experience with project coordination, event planning, bookkeeping (QuickBooks preferred), and data entry.
• Exceptional typing speed and accuracy along with transcription skills.
• Outstanding phone etiquette skills for handling multi-line phone systems professionally.
• Knowledge of office procedures such as filing systems, clerical tasks, and front desk operations.
• Ability to prioritize tasks effectively while maintaining attention to detail.
• Strong communication skills—both written and verbal—and a proactive attitude towards problem-solving. Join us if you’re ready to bring energy and organization to a role that keeps our executive team moving forward! We value dedicated professionals who thrive on making a difference through excellent support and seamless operations.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Professional development assistance

Work Location: Hybrid remote in DeBary, FL 32753