Personal Assistant

Personal Assistant

ASAP Dental Pros

Ranger, TX 76470

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Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to contribute to a fast-paced environment by managing schedules, coordinating projects, and handling essential administrative tasks with energy and precision. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ensuring smooth office functioning and effective support for busy executives. This paid position provides a chance to develop versatile skills in office management, project coordination, and client relations while working in a vibrant professional setting.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.
• Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy through proofreading and transcription.
• Coordinate projects by tracking deadlines, organizing files, and facilitating communication among team members to ensure timely completion.
• Handle office management duties including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.
• Assist with event planning for meetings or company functions, including logistics coordination and vendor communication.
• Respond professionally to phone inquiries using multi-line phone systems while practicing excellent phone etiquette.
• Support front desk operations by greeting visitors, managing incoming calls, and maintaining a welcoming office environment.

Requirements

• Proven experience as a Personal Assistant or in an administrative role with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing workflows.
• Excellent typing speed along with data entry and clerical experience to ensure accuracy in all tasks.
• Knowledge of bookkeeping software such as QuickBooks combined with basic bookkeeping skills.
• Strong project coordination abilities with experience managing multiple priorities simultaneously.
• Exceptional communication skills including phone etiquette and customer service orientation.
• Office management experience including filing systems, front desk responsibilities, and handling multi-line phone systems.
• Ability to adapt quickly to changing priorities while maintaining professionalism under pressure. Join us as a Personal Assistant where your energy will drive efficiency and your organizational talents will empower our team!

Work Location: Hybrid remote in Ranger, TX 76470