Personal Assistant

Job Summary

NOW HIRING: SALES ASSISTANT (FULL-TIME)

South Texas (RGV)

We’re looking for a highly organized and proactive Inside sales Assistant to support our sales team .

Our sales reps are busy closing deals — and we need someone who can bring structure, stay on top of leads, and make sure nothing falls through the cracks.

Responsibilities

- Manage CRM (data entry, tracking every lead)

- Stay on sales rep daily to ensure follow-ups get done

- Schedule jobs & coordinate with installers

- Track all open projects and keep them moving

- Keep everything organized (keep a calendar, organize tasks, manage pipeline)

- Daily reporting to management

Ideal Candidate

- Extremely organized & detail-oriented

- Not afraid to hold people accountable

- Strong communicator

- Takes initiative and follows through

We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to facilitate seamless office functioning and executive productivity.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Handle correspondence via phone, email, and messaging platforms with excellent phone etiquette and professionalism.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Prepare reports, transcriptions, meeting minutes, and presentations while maintaining confidentiality at all times..

Experience

• Proven experience as a Personal Assistant or in an administrative support role within a professional office setting.
• Demonstrated expertise in project coordination and office management with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Excellent typing speed combined with transcription skills for accurate documentation.
• Prior experience handling multi-line phone systems and managing complex calendar schedules effectively.
• Strong customer service orientation with the ability to communicate clearly and professionally across diverse audiences. Join our team to enjoy a fast-paced environment where your organizational talents will shine! We value energetic individuals who thrive on multitasking and delivering exceptional support that keeps our operations running smoothly. This paid position offers the opportunity to develop your skills further while making a meaningful impact within our organization.

Job Type: Full-time

Pay: $80.00 - $400.00 per week

Work Location: Remote