Personal Assistant

Job Summary
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This paid position offers an exciting opportunity to contribute to the success of our organization while developing valuable skills in office management and executive support.

Responsibilities

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and travel arrangements with precision.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and ensuring accuracy in all communications.
• Coordinate projects by tracking deadlines, organizing files, and facilitating communication between team members using project management tools.
• Handle office management duties including filing, data entry, bookkeeping with QuickBooks, and overseeing office supplies inventory.
• Serve as the front desk ambassador by greeting visitors, answering multi-line phone systems with professional phone etiquette, and directing calls appropriately.
• Support event planning activities for company functions or client meetings, ensuring all logistics are handled efficiently.
• Perform clerical tasks such as photocopying, faxing, mailing, and maintaining organized digital and physical filing systems.

Skills

• Proven experience as a Personal Assistant or in an administrative support role with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Excellent typing speed and accuracy for data entry, transcription, proofreading, and document preparation.
• Strong project coordination abilities to manage multiple tasks simultaneously while meeting deadlines.
• Exceptional phone etiquette skills with experience handling multi-line phone systems professionally.
• Office management expertise including filing systems, office supply management, and front desk responsibilities.
• Ability to adapt quickly to changing priorities with excellent time management skills.
• Familiarity with DocuSign for electronic document signing processes is a plus.
• Outstanding customer service skills combined with clear communication to support internal teams and external clients effectively. Join us as a Personal Assistant to be an integral part of our vibrant team! Your proactive approach and attention to detail will help drive our organization forward while providing you with invaluable experience in executive support and office management.

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule

Work Location: In person