Personal Assistant

Job Overview
We are seeking a dynamic and highly organized Executive Personal Assistant to support senior leadership with a wide range of administrative, project coordination, and office management responsibilities. This role is vital in ensuring seamless daily operations, managing complex calendars, coordinating events, and providing exceptional administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. This paid position offers an exciting opportunity to be at the heart of executive functions, contributing to the efficiency and success of our organization.

Duties

• Manage and maintain detailed calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes.
• Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion.
• Organize and oversee office operations such as filing, data entry, bookkeeping using QuickBooks, and managing office supplies to ensure a productive work environment.
• Plan and execute events ranging from small meetings to large conferences, handling logistics such as venue booking, catering, and technical setup.
• Handle multi-line phone systems with professionalism and courtesy while maintaining excellent phone etiquette.
• Assist with clerical tasks including filing, photocopying, faxing, and managing front desk responsibilities to create a welcoming atmosphere for visitors.
• Utilize computer literacy skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and data management.
• Support personal errands for executives as needed while maintaining strict confidentiality and discretion.

Qualifications

• Proven experience as an executive personal assistant or in a similar administrative role with a strong background in office management.
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), QuickBooks for bookkeeping, and DocuSign for electronic signatures.
• Excellent typing speed and accuracy along with transcription skills.
• Strong project coordination abilities to manage multiple initiatives simultaneously.
• Outstanding communication skills with professional phone etiquette and customer service orientation.
• Experience handling calendar management using Microsoft Outlook Calendar or similar tools.
• Knowledge of multi-line phone systems and front desk operations to provide excellent reception services.
• Ability to proofread documents meticulously and perform data entry accurately.
• Office experience that demonstrates familiarity with clerical tasks such as filing, data entry, and office supply management. Join us as an Executive Personal Assistant if you’re ready to bring energy into your workday while supporting top leadership through expert organization and proactive problem-solving!

Job Type: Part-time

Pay: $17.00 - $19.00 per hour

Expected hours: 20 – 25 per week

Work Location: Hybrid remote in Indianapolis, IN (Marion County)