Personal assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive approach to problem-solving. This paid position offers an exciting opportunity to be an integral part of a vibrant organization committed to excellence and growth.

Duties

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries
• Handle correspondence via phone, email, and messaging platforms with professional phone etiquette and timely responses
• Prepare, proofread, and transcribe documents, reports, and presentations to ensure accuracy and clarity
• Organize files, manage data entry tasks using QuickBooks and other office management software, and maintain meticulous records
• Assist with event planning for company meetings, conferences, or special events from inception to execution
• Support bookkeeping activities such as invoicing, expense tracking, and basic financial recordkeeping using QuickBooks or similar tools
• Facilitate project coordination by tracking deadlines, following up on action items, and liaising with internal teams or external vendors
• Perform general office management duties including filing, front desk reception duties, managing multi-line phone systems, and overseeing office supplies

Skills

• Proven experience as a Personal Assistant or in an administrative support role with strong office management skills
• Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment
• Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), and Microsoft Outlook Calendar
• Excellent typing speed combined with transcription and proofreading capabilities for accurate document preparation
• Familiarity with bookkeeping software such as QuickBooks for basic financial tasks and data entry responsibilities
• Strong communication skills demonstrating professional phone etiquette and customer service excellence
• Ability to handle multiple projects simultaneously while maintaining attention to detail
• Experience with event planning from logistics coordination to execution of details
• Knowledge of office procedures including filing systems, clerical tasks, data entry, and front desk operations
• Tech-savvy with computer literacy across various platforms and multi-line phone systems

Join us as a Personal Assistant to empower our leadership team through exceptional organization and proactive support. Your dedication will help streamline operations while contributing to our vibrant workplace culture!

Job Type: Part-time

Pay: $18.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Everett, MA 02149