Personal Assistant

Job Summary
We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our Owner and Clinical Director. This dynamic role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. This paid position offers an exciting opportunity to be an integral part of a vibrant organization committed to excellence and efficiency.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate various projects by tracking deadlines, preparing reports, and ensuring timely completion through effective communication and follow-up.
• Handle all aspects of office management including filing, data entry, document proofreading, transcription, and maintaining organized records.
• Support event planning activities such as arranging logistics, preparing materials, and coordinating with vendors to ensure successful execution.
• Provide executive administrative support by drafting correspondence, managing phone etiquette on multi-line phone systems, and handling incoming inquiries professionally.
• Oversee bookkeeping tasks using QuickBooks for expense tracking and invoicing while maintaining accurate financial records.

Skills

• Proven experience as a Personal Assistant or in an administrative support role with excellent organizational skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and computer literacy.
• Exceptional calendar management skills using Microsoft Outlook Calendar and Google Calendar; adept at scheduling complex appointments.
• Experience in event planning, project coordination, bookkeeping (QuickBooks), and office management functions.
• Excellent typing speed combined with transcription and proofreading abilities to produce error-free documents swiftly.
• Effective phone etiquette skills across multi-line phone systems; capable of handling customer service inquiries professionally.
• Familiarity with DocuSign for electronic signatures; adept at data entry, filing systems, and clerical tasks to support daily operations.

Join us as a Personal Assistant if you thrive in a lively environment where your organizational talents can shine! Bring your enthusiasm for supporting executives with precision while enjoying the rewarding experience of contributing to a well-organized workplace that values your skills.

Pay: $13.00 - $18.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person