Personal Assistant

Job Summary

The Assistant will provide high-level administrative, operational and coordination support to the Chief Operating Officer of the company. The role requires strong organizational skills, professionalism, discretion and the ability to manage multiple priorities in a fast-paced real estate environment. The ideal candidate will act as a key point of coordination between departments, clients and management to ensure smooth daily operations and effective execution of business activities.

Key Responsibilities:

Executive & Administrative Support

• Manage the COO’s calendar, appointments, meetings and travel arrangements.
• Prepare correspondence, reports, presentations and meeting minutes.
• Screen calls, emails and inquiries and handle them appropriately.
• Maintain confidential records, documents, and company files.

Operational Coordination

• Coordinate with various departments
• Follow up on operational tasks and ensure timely completion of assignments.
• Assist in monitoring project timelines, departmental performance and operational workflows.
• Prepare operational summaries and status reports for management review.

Communication & Liaison

• Serve as a liaison between the COO and internal/external stakeholders.
• Coordinate meetings with clients, investors, contractors and business partners.
• Ensure effective communication and follow-up across departments.

Documentation & Reporting

• Draft internal memos, official letters and operational communications.
• Compile data and prepare reports, dashboards, and presentations for management meetings.
• Maintain organized records of contracts, approvals, and operational documents.

General Support

• Assist in implementing company policies and procedures.
• Support special projects and business initiatives assigned by the COO.
• Handle ad hoc administrative and operational tasks as required.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, Real Estate, or related field.
• Minimum 1–2 years of experience in executive assistance or administrative support, preferably within the real estate industry.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and professionalism at all times.
• Strong problem-solving and coordination skills.
• Fluent in English

Working Conditions

• Full-time position.
• May require flexibility in working hours based on business needs.

Pay: From AED7,000.00 per month

Language:

• Russian, Italian, Spanish (Required)

Work Location: In person