Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to join our team and support executive leadership with a wide range of administrative and operational tasks. This role offers an exciting opportunity to be the backbone of daily office activities, ensuring smooth operations, effective communication, and seamless project execution. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to manage diverse responsibilities with energy and professionalism. This paid position is perfect for someone eager to develop their administrative expertise in a fast-paced environment.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and preparing reports.
• Coordinate projects by tracking deadlines, organizing files, and ensuring timely completion of tasks through effective project management tools.
• Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Oversee front desk operations including greeting visitors, answering multi-line phone systems with professional phone etiquette, and managing incoming inquiries.
• Assist with event planning for meetings or company functions by coordinating logistics, catering, and venue arrangements.
• Perform transcription and proofreading tasks to ensure accuracy in all written communications.
• Support clerical functions such as filing, data entry, office supply management, and maintaining office equipment.

Experience

• Proven experience as a Personal Assistant or in an administrative support role within an office environment.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and office management software like DocuSign.
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
• Excellent typing speed combined with meticulous proofreading abilities to produce error-free documents.
• Experience managing multi-line phone systems and providing exceptional customer service.
• Familiarity with bookkeeping procedures using QuickBooks or similar accounting software is preferred.
• Prior experience in event planning, project coordination, or office management is highly desirable. Join us to be part of a vibrant team where your organizational talents will make a real impact! We value energetic professionals who thrive on supporting others while maintaining high standards of efficiency and professionalism in every task they undertake.

Pay: $20.00 - $24.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Woodland Hills, CA 91367