Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to be at the heart of a fast-paced, professional environment, providing essential administrative support that keeps the organization running smoothly. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help manage complex schedules and diverse responsibilities efficiently.

Duties

• Manage and coordinate detailed calendars using tools like Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and events are scheduled accurately.
• Provide comprehensive executive administrative support, including drafting correspondence, preparing reports, and handling confidential information with discretion.
• Organize and plan events, meetings, and travel arrangements to ensure seamless execution of all logistics.
• Handle multi-line phone systems with professionalism, practicing excellent phone etiquette while screening calls and taking accurate messages.
• Perform data entry, filing, and document proofreading to maintain precise records and ensure high-quality communication.
• Assist with bookkeeping tasks using QuickBooks and perform basic office management duties such as supply ordering and maintaining office supplies inventory.
• Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to meet objectives efficiently.
• Conduct transcription of meetings or notes as needed, ensuring clarity and accuracy for record-keeping purposes.
• Manage front desk responsibilities including greeting visitors, answering inquiries, and maintaining a welcoming office environment.

Skills

• Proven experience as a Personal Assistant or in an administrative role with strong office management skills.
• Exceptional organizational skills with the ability to multitask effectively in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and Microsoft Outlook Calendar.
• Excellent typing speed combined with strong proofreading and transcription abilities to produce error-free documents swiftly.
• Familiarity with bookkeeping software like QuickBooks and experience handling basic bookkeeping tasks such as invoicing and expense tracking.
• Strong project coordination skills to manage multiple priorities simultaneously while meeting deadlines.
• Outstanding communication skills with professional phone etiquette across multi-line phone systems.
• Knowledge of office procedures including filing systems, data entry, clerical tasks, and front desk operations.
• Ability to adapt quickly to new technologies such as DocuSign for electronic signatures or other digital tools used in document management. Join us as a Personal Assistant where your organizational expertise will empower leadership success! This paid position offers an engaging environment where your proactive approach will make a meaningful impact every day—helping keep our operations smooth while advancing your career in administrative excellence!

Job Types: Part-time, Contract

Pay: $20.00 - $25.00 per hour

Expected hours: 10.0 – 30.0 per week

Benefits:

• Flexible schedule

People with a criminal record are encouraged to apply

Application Question(s):

• What is your understanding of the duties/responsibilities for this position and what makes you a good fit?

License/Certification:

• Driver’s License (Preferred)

Work Location: Hybrid remote in Virginia Beach, VA 23452