Personal Assistant for Preschool Operations and Digital Coordinator

Overview
Join our dynamic preschool team as a Personal Assistant for Operations and Digital Coordination! This vibrant role is designed for an energetic, highly organized individual who thrives in a fast-paced environment and is passionate about supporting early childhood education. You will be the backbone of daily preschool operations, ensuring smooth administrative workflows while managing digital platforms and communication channels. Your proactive approach will help create a nurturing, efficient, and engaging environment for both staff and families. This paid position offers an exciting opportunity to develop your skills in office management, project coordination, and digital tools within a supportive educational setting.

Responsibilities

• Absolutely Love Kids & Positive Attitude
• Provide comprehensive administrative support to preschool leadership, including scheduling, calendar management, and correspondence handling using tools like Microsoft Outlook Calendar and Google Workspace.
• Coordinate and assist with preschool events, parent meetings, staff trainings, and community outreach activities through meticulous planning and organization.
• Manage digital platforms such as email systems, online forms via DocuSign, and social media accounts to ensure timely communication with families and staff.
• Oversee office operations including filing, data entry, bookkeeping using QuickBooks, and maintaining accurate records of attendance, invoices, and other essential documentation.
• Support front desk duties by greeting visitors, answering multi-line phone systems professionally with excellent phone etiquette, and providing exceptional customer service to parents and vendors.
• Assist with project coordination tasks related to curriculum updates, facility improvements, or special initiatives by tracking progress and preparing reports.
• Perform clerical tasks such as proofreading documents, transcribing notes from meetings or trainings, and ensuring all written materials are clear and error-free.Qualifications
• Proven experience in office management or administrative support roles; prior personal assistant or executive administrative experience is highly valued.
• Strong organizational skills with the ability to multitask efficiently in a busy environment; familiarity with office procedures including filing systems and data entry.
• Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with Microsoft Outlook Calendar; experience with QuickBooks is a plus.
• Excellent communication skills with professional phone etiquette; capable of handling inquiries via phone or email courteously and effectively.
• Demonstrated ability to coordinate projects from start to finish while maintaining attention to detail; experience in event planning is desirable.
• Computer literacy with the ability to learn new digital tools quickly; experience with transcription or proofreading enhances your candidacy.
• Ability to manage multiple priorities efficiently while maintaining a positive attitude; previous office or front desk experience preferred. This paid role invites motivated individuals eager to contribute their organizational talents to a nurturing educational environment. If you’re ready to make a meaningful impact supporting preschool operations while honing your digital coordination skills, we look forward to welcoming you!

Pay: $17.00 - $20.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement

Work Location: In person