Personal Assistant / Office Manager (Construction, Real Estate & Restoration)

About the Role

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Office Manager to support a fast-growing business owner overseeing multiple companies, including:

• Construction Company
• Real Estate Investment Company
• Restoration Company

This is a high-impact role for someone who can take ownership, solve problems independently, and help streamline both business and personal operations.

Key ResponsibilitiesExecutive Support

• Manage daily calendar, schedule, and appointments
• Coordinate meetings, calls, and site visits
• Handle emails, follow-ups, and correspondence
• Assist with personal tasks and errands as needed

Office Management

• Oversee day-to-day office operations
• Coordinate with staff, subcontractors, and vendors
• Maintain organized digital and physical filing systems
• Order supplies and manage office logistics

Project & Business Support

• Assist in managing construction and restoration projects
• Track timelines, budgets, and documentation
• Communicate with clients, field teams, and consultants
• Support preparation of proposals, contracts, and invoices

Financial & Administrative Support

• Assist with bookkeeping coordination (QuickBooks or similar)
• Track expenses, payments, and basic financial reports
• Coordinate with accountants, attorneys, and consultants

Operations & Growth Support

• Help improve systems, workflows, and efficiency
• Coordinate across multiple companies to keep operations aligned
• Anticipate needs and proactively solve problems

Qualifications

• 3+ years experience as an Executive Assistant, Office Manager, or similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Experience in construction, real estate, or restoration (preferred)
• Proficiency in Microsoft Office, Google Workspace, and project management tools
• Ability to work in a fast-paced, high-responsibility environment
• High level of professionalism, discretion, and trustworthiness

Key Traits We’re Looking For

• Strong problem solver with a “figure it out” mindset
• Extremely detail-oriented and organized
• Reliable, loyal, and committed
• High ownership and accountability
• Able to manage multiple priorities without constant supervision

Compensation

• Competitive salary (based on experience)
• Performance-based bonuses
• Long-term growth opportunity into senior operations role

Why Join Us

You’ll work directly with a driven business owner managing multiple growing companies, with the opportunity to grow into a leadership role as the businesses expand.

Pay: $70,000.00 - $80,000.00 per year

Application Question(s):

• How many years of experience do you have supporting executives or managing office operations?
• Do you have experience in construction, real estate, or restoration industries?
• Are you comfortable managing multiple projects and priorities simultaneously?
• Which tools have you used? (QuickBooks, Google Workspace, project management tools, etc.)
• Why are you interested in this role specifically?

Work Location: In person