Personal Assistant to CEO

ICB Labs is a dynamic blockchain ecosystem integrating NFTs, DeFi, and metaverse technologies to revolutionize how businesses and individuals interact with the digital world. ICB Labs is more than just a blockchain company, it is a visionary hub where traditional industries seamlessly connect with Web3 technologies. We believe in the power of decentralization to foster innovation, transparency, and financial inclusivity. Our ecosystem is designed to empower users with accessible, efficient, and future-ready blockchain solutions.

Job Summary

We are looking for a highly skilled and proactive Personal Assistant to the CEO to support daily executive operations. The ideal candidate must be exceptionally organized, detail-oriented, and capable of handling multiple high-priority tasks simultaneously. This individual will be responsible for managing the CEO’s calendar, attending meetings, documenting minutes, tracking action items, handling expense reporting, and ensuring follow-ups are completed efficiently. Additionally, they must be available to travel with the CEO and act as the primary liaison with top-level management.

Key Responsibilities

• Calendar Management: Organize and prioritize the CEO’s schedule, coordinate meetings, and ensure efficient time management.
• Meeting Attendance & Documentation: Attend all meetings with the CEO, take detailed Minutes of Meeting (MoM), and track action items.
• Task & Project Follow-Up: Assign tasks to relevant stakeholders, follow up on progress, and ensure timely completion of deliverables.
• Stakeholder Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring smooth communication.
• Travel Coordination: Arrange travel logistics for the CEO, including flights, accommodations, and itineraries for international and domestic trips.
• Expense Reporting: Track and manage CEO-related expenses, ensuring accurate reporting and financial accountability.
• Confidentiality & Discretion: Handle sensitive company information with a high level of discretion and professionalism.
• Technology & Task Management Tools: Utilize software such as Microsoft Office, , Asana, Trello, or similar platforms for scheduling, documentation, and task tracking.

Skills & Requirements

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Minimum of 5 years of experience in a similar executive support role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently.
• Excellent verbal and written communication skills in English.
• High level of attention to detail and ability to anticipate needs before they arise.
• Proficiency in Microsoft Office, , and project management tools.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• Willingness to travel internationally with the CEO when required.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Experience handling expense reporting and financial tracking.

Job Type: Full-time

Pay: AED6,000.00 - AED10,000.00 per month