Personal Assistant

We're looking for a resourceful, detail-obsessed, and street-smart Exec Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director’s vacation calendar and reorganizing the office stationary budget.

You’ll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you’re the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.

Key Responsibilities

• Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations).
• Draft responses and coordinate follow-ups; eventually support with inbox and communication.
• Handle personal and business logistics (visas, appointments, bank tasks, etc.).
• Submit compliance paperwork and government documents with accuracy and timeliness.
• Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements.
• Assist in planning the Director’s daily, weekly and monthly priorities.
• Managing day to day calendar.
• Arrange high-value meetings, chase vendors, and drive follow-through.
• Scope and manage design and office improvement projects within set budgets.
• Provide trusted support on personal tasks like research or scheduling for family needs.
• Confidently handle cold outreach, follow-ups, and calls to external stakeholders.
• Provide temporary support in coordination roles or reception during staff absences.

Qualifications

• 2–5 years of relevant experience in a multi-functional support or EA role.
• Excellent written and spoken English.
• Strong research, communication, and negotiation skills.
• Proficient with Google Sheets, Docs, Gmail, and general tech tools.
• Self-driven with a proactive, problem-solving mindset.
• Highly organized and able to manage multiple tasks without dropping the ball.
• Strong attention to detail, accuracy, and confidentialit.
• Good judgment and initiative in ambiguous situations.
• Bonus: Experience handling UAE government and compliance paperwork.

Additional Information