Personal Assistant to CEO

Job Summary

The Personal Assistant provides high-level administrative and personal support to senior management. The role requires excellent organizational skills, confidentiality, and the ability to manage schedules, communications, and priorities efficiently in a fast-paced environment.

Key ResponsibilitiesExecutive & Administrative Support

• Manage and maintain the executive’s calendar, appointments, and meetings
• Screen calls, emails, and correspondence; prioritize and respond as needed
• Prepare reports, presentations, and meeting agendas
• Maintain confidential files and documents

Communication & Coordination

• Act as the primary point of contact between the executive and internal/external stakeholders
• Coordinate meetings, travel arrangements, and accommodations
• Draft and manage professional emails, letters, and communications

Event & Meeting Support

• Assist in planning and coordinating meetings, events, and conferences
• Ensure meeting rooms are prepared and materials are available
• Track action items and follow up on deadlines

Personal Support (if required)

• Handle personal errands and tasks as assigned
• Manage personal appointments and reminders
• Coordinate with household staff or personal vendors if applicable

Office & Operations Support

• Assist with office administration and coordination
• Maintain expense records and process reimbursements
• Support project management and deadline tracking

Skills & QualificationsRequired Skills

• Excellent organizational and time-management skills
• Strong verbal and written communication abilities
• Proficiency in MS Office and scheduling tools
• Ability to multitask and work under pressure
• High level of discretion and confidentiality

Job Type: Full-time

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Senior Management: 2 years (Required)

Language:

• English (Required)
• Arabic (Preferred)
• French (Required)
• Russian (Preferred)

License/Certification:

• Driving License (Preferred)

Location:

• Abu Dhabi (Required)