Personal Assistant to CEO

Job Summary

We are seeking a highly organized and proactive Personal Assistant (Female) to provide comprehensive support in managing executive schedules, international travel, operations and client relations for the CEO. The ideal candidate thrives in a fast-paced environment, demonstrates initiative, and ensures seamless coordination across tasks and teams.

Key Responsibilities

Travel & Accommodation Management

• Research, plan, and book international flights and hotel accommodations efficiently
• Coordinate travel itineraries, ensuring all logistics, including visas and transportation, are managed effectively

Leadership & Team Coordination

• Collaborate with internal teams and external partners to ensure smooth execution of projects and events
• Assist in delegating tasks and monitoring progress to meet deadlines

Problem-Solving & Decision-Making

• Anticipate challenges and propose solutions proactively to minimize disruptions
• Make informed decisions independently to support executive priorities

Client & Customer Relations

• Serve as a primary point of contact for clients, ensuring prompt and professional responses
• Maintain strong relationships through effective communication and follow-ups

Operations & Event Management

• Assist in planning and executing events, meetings, and operational activities
• Coordinate logistics, vendor management, and on-site support when required

Communication & Interpersonal Skills

• Draft professional correspondence, reports, and presentations using Microsoft Office tools
• Facilitate clear and concise communication between executives, teams, and clients

Time Management & Organizational Skills

• Prioritize tasks efficiently to meet multiple deadlines under pressure
• Maintain organized records, schedules, and documentation for executive reference

Conflict Resolution & Negotiation

• Handle challenges with tact and diplomacy, negotiating with vendors or stakeholders when necessary
• Resolve issues promptly to maintain smooth operations and client satisfaction

Adaptability & Initiative

• Quickly adapt to changing priorities and business needs
• Take initiative in identifying opportunities for process improvements or efficiency gains

Requirements

• Minimum 2 to 4 years experience as a Personal Assistant or in a similar role supporting Chairman/CEO/Managing Director
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent organizational, interpersonal and communication skills
• Ability to work under pressure and manage multiple priorities efficiently
• Experience in international travel planning, operations, and event management preferred
• Must hold a valid UAE driving license

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Education:

• Master's (Preferred)

Experience:

• Personal Assistant: 3 years (Required)
• PA : 3 years (Required)

Language:

• Arabic (Required)

Willingness to travel:

• 100% (Required)