Personal Assistant to CEO - European Speakers | Abu Dhabi

Job Title: Personal Assistant to CEO

Position Overview

The Personal Assistant (PA) to the CEO provides high-level administrative, organizational, and confidential support to the Chief Executive Officer. This role requires excellent time management, discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced business environment. The ideal candidate will act as a trusted liaison between the CEO, internal teams, and external stakeholders.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and handle emails, calls, and correspondence on behalf of the CEO.
• Prepare agendas, presentations, reports, and briefing documents for meetings.
• Take meeting minutes and ensure timely follow-up on action items.

Administrative & Coordination Duties

• Coordinate with department heads, clients, partners, and vendors.
• Handle confidential documents and sensitive information with discretion.
• Organize files, contracts, and executive records (physical and digital).
• Assist with office administration tasks as required by the CEO.

Communication & Liaison

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Draft professional emails, letters, and internal communications.
• Follow up with stakeholders to ensure tasks and deadlines are met.

Travel & Logistics

• Arrange domestic and international travel, visas, accommodation, and itineraries.
• Manage expense reports and reimbursement requests related to executive travel.

Additional Responsibilities

• Support ad-hoc projects assigned by the CEO.
• Anticipate the CEO’s needs and proactively resolve issues.
• Ensure smooth day-to-day operations of the CEO’s office.

Requirements & Qualifications

• Bachelor’s degree in Business Administration or a related field (preferred).
• 2–5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Experience supporting senior management or C-level executives is mandatory.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Strong organizational and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage tight deadlines.
• UAE experience is preferred.

Key Competencies

• Time management & prioritization
• Attention to detail
• Problem-solving
• Communication & interpersonal skills
• Confidentiality & trustworthiness
• Proactive mindset

Job Type: Full-time

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Experience:

• EA/PA: 2 years (Required)