Personal Assistant to Chief Executive Officer

Role Summary

We are seeking a highly proactive and detail-oriented Personal Assistant to provide comprehensive support to our Chief Executive Officer. This is a critical role that involves managing the CEO’s schedule, facilitating communications, handling confidential assignments, and ensuring high-level administrative support. The role requires outstanding organizational, communication, and analytical skills, with fluency in both English and Urdu.

Key Responsibilities

• Draft, review, and edit professional emails, letters, memos, and official documents in English and Urdu.
• Manage the CEO's calendar, including scheduling and confirming meetings, calls, and events.
• Coordinate internal and external stakeholder meetings with pre-read preparations, reminders, and follow-ups.
• Track and maintain a log of key business action items and ensure timely completion through follow-ups.
• Analyze reports and documentation, prepare executive summaries, and flag critical items.
• Develop, format, and present business documents and decks using MS Word, Excel, and PowerPoint.
• Provide confidential administrative assistance on sensitive matters involving HR, strategy, or legal correspondence.
• Interface professionally with internal teams, clients, auditors, and external business partners.
• Organize business travel, accommodation, and other logistics for CEO when required.

Required Qualifications & Competencies

• Education: Bachelor’s degree in Business Administration, Management, or relevant field.
• Language Proficiency: Exceptional verbal and written communication in English and Urdu.
• Experience: Minimum 3–5 years in a PA/EA or executive coordination role in a corporate or multinational setup.
• Technical Skills:
• MS Outlook, Word, Excel, PowerPoint (Advanced Level)
• Diary and appointment management tools
• Document control and tracking
• Core Competencies:
• Strong analytical mindset and reporting ability
• Excellent time management, coordination, and multi-tasking
• Impeccable follow-up discipline and attention to detail
• High degree of confidentiality, discretion, and diplomacy
• Strong interpersonal skills and professional appearance

Preferred (Bonus) Skills

• Prior experience in the TIC (Testing, Inspection, Certification) industry or related fields
• Familiarity with financial, operational, or business reports
• Exposure to CEO or C-suite support roles
• Understanding of ISO standards or industry certifications (a plus)

What We Offer

• Opportunity to work with global leadership and decision-makers
• Dynamic, fast-paced, and professional working environment
• Exposure to international certifications, compliance, and operational excellence
• Career development and training opportunities within a global organization

Job Type: Full-time

Pay: Rs100,000.00 - Rs120,000.00 per month

Work Location: In person