Personal Assistant to Chief Executive Officer (Male Arabic speaker)

Job Title: Personal & Executive Assistant to CEO

Location: Dubai, UAE

Salary: 8k-10k as per experience

Gender; Male

Job Summary:

We are seeking a highly organized, proactive, and trustworthy Personal & Executive Assistant to support the CEO of a leading real estate development group. The role requires a high level of professionalism, discretion, and the ability to manage both business and personal matters efficiently in a fast-paced environment.

Key Responsibilities:

Executive Support:

Manage and coordinate the CEO’s calendar, meetings, and appointments
Organize internal and external meetings, including preparing agendas and minutes
Handle all correspondence, emails, and confidential communications on behalf of the CEO
Act as a liaison between the CEO and senior management, stakeholders, and external partners
Prepare reports, presentations, and briefing documents for executive meetings
Follow up on action items and ensure timely execution

Administrative & Office Management:

Coordinate daily office operations related to the CEO’s office
Maintain proper documentation, filing systems, and records
Assist in drafting policies, letters, and official documents
Coordinate with different departments to ensure a smooth workflow

Personal Assistance:

Manage personal appointments, travel arrangements, and reservations
Handle personal errands and requests with high confidentiality
Coordinate family-related schedules or requirements if needed
Ensure a balance between personal and professional commitments

Coordination & Communication:

Facilitate communication between departments and senior management
Ensure alignment and follow-up on executive directives
Handle VIP clients and high-profile visitors professionally

Travel & Event Management:

Arrange business and personal travel (flights, hotels, visas, itineraries)
Organize corporate events, meetings, and executive gatherings
Prepare detailed travel plans and schedules

Confidentiality & Compliance:

Handle sensitive and confidential information with discretion
Ensure all documents and communications comply with company policies

Requirements:

Proven experience as an Executive Assistant / Personal Assistant to senior leadership or CEO level
Experience in real estate or corporate environments is highly preferred
Strong organizational and multitasking skills
Excellent communication skills in English (Arabic is a plus)
High level of discretion and professionalism
Ability to work under pressure and manage priorities effectively
Proficiency in MS Office and office management systems

Key Skills: