Personal Assistant to Executive

Nomia helps companies reduce cost, manage risk, and increase efficiency for non-strategic third-party spend. We act as an extension of our customer’s procurement team by executing the end-to-end sourcing, supplier onboarding and contracting process for indirect categories of spend.

We are focused on delivering an innovative and disruptive procurement solution to our customers to make managing non-strategic spend simpler, more transparent, and better value.

We are a global team based in the United Kingdom, Singapore, Dubai, Poland, India, and the United States.

The Role

We’re seeking a proactive, highly organised Personal Assistant to support our Chief Revenue Officer.

You’ll manage the day-to-day rhythm of their professional and (when needed) personal responsibilities—ensuring time is optimised, communication flows smoothly, and priorities stay aligned.

Responsibilities

• Calendar & Schedule Management: Coordinate complex internal and external meetings, manage diary entries, set reminders, resolve conflicts, and prioritise engagements efficiently
• Communications Support: Act as a primary point of contact for the CRO—manage emails, calls, correspondence, and liaise with colleagues, clients, and external partners
• Travel & Logistics: Arrange business travel, accommodation, and itineraries with attention to detail and flexibility.
• Meeting Preparation: Prepare agendas, briefing notes, papers, and follow up on action items. Optionally, draft presentations or summaries as needed.
• Expense & Task Tracking: Process expense reports and manage administrative tasks to keep operations running smoothly.
• Event & Project Support: Help organise internal events, workshops, and special projects related to revenue initiatives as required.
• Ad-hoc Personal Support: Provide occasional personal assistance—errand coordination, restaurant reservations, household bookings—depending on the CRO’s needs, while maintaining discretion and efficiency

Qualifications/Skills

• Excellent organisational skills and keen attention to detail.
• Proven experience supporting C-suite/Executives in fast paced environments
• Language: Both English and Arabic
• Strong communication—written and verbal—with a professional, discreet manner.
• Ability to prioritise effectively and multitask in a fast-paced executive environment.
• Proficient in productivity software (Outlook, Teams, G Suite, MS Office).
• Tech-savvy, adaptable, and comfortable working across time zones or hybrid settings.
• Demonstrated discretion handling confidential information.
• Initiative-driven mindset and proactive problem solving.

General Information

• Adhere to Nomia’s data protection and information security policies at all times.
• Promote diversity and inclusion in line with Nomia’s core values.
• This is a hybrid role, with two office days per week required, potentially more during training or as requested by your supervisor.
• Contribute to continuous improvement in systems and processes.
• Please note that this role description is a guideline, and duties may evolve over time.