Personal Assistant to Managing Director

Personal Assistant to the CEO – Job Description

2-4 years Dubai- UAE experience

The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO’s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.
• Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.
• Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
• Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.
• Act as a liaison between the CEO and senior executives, clients, partners, and staff.
• Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.
• Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.
• Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.
• Conduct research, compile data, and prepare briefing materials as needed.

Skills & Qualifications:

• Proven experience as an Executive Assistant or Personal Assistant to C-level executives.
• Excellent organizational and time-management skills with strong attention to detail.
• Outstanding verbal and written communication abilities.
• High level of integrity, discretion, and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Ability to multitask, work under pressure, and meet tight deadlines.
• Discreet, proactive, and resourceful with a problem-solving mindset.

Preferred Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Experience in a corporate or fast-paced business enviroment

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month