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Personal Assistant to Owner – Apparel Retail
Be the right hand to a fast-moving retail owner—driving priorities, protecting time, and keeping the business running seamlessly.
This is a high-visibility role where you’ll partner directly with the Owner to manage day-to-day operations, streamline communication, and ensure nothing falls through the cracks.
This is a high-visibility role where you’ll partner directly with the Owner to manage day-to-day operations, streamline communication, and ensure nothing falls through the cracks.
What We're Looking For:
A highly organized, detail-oriented Personal Assistant to act as the right-hand to the Owner in all aspects of apparel buying and daily operations. This role is both strategic and administrative, acting as a key partner in managing the buying process, vendor relationships, and day-to-day workflow. The ideal candidate thrives in a fast-paced retail environment, anticipates needs, and ensures seamless execution across all touchpoints.
A highly organized, detail-oriented Personal Assistant to act as the right-hand to the Owner in all aspects of apparel buying and daily operations. This role is both strategic and administrative, acting as a key partner in managing the buying process, vendor relationships, and day-to-day workflow. The ideal candidate thrives in a fast-paced retail environment, anticipates needs, and ensures seamless execution across all touchpoints.
What You'll Do:
- Provide direct administrative and personal support to the Owner, including managing schedules, priorities, and day-to-day workflow.
- Coordinate meetings, appointments, and travel arrangements; ensure the Owner is prepared with all necessary materials and information.
- Act as a gatekeeper and liaison between the Owner and internal teams, vendors, and external partners to address requests and ensure follow-through.
- Manage email correspondence, follow-ups, and task tracking to ensure timely responses and completion of priorities.
- Organize and maintain reports, documents, and business records for easy access and accuracy.
- Assist in preparing presentations, summaries, and materials for meetings and business reviews.
- Handle ad hoc requests, errands, and special projects with a high level of discretion and urgency.
- Support internal communication by ensuring alignment across departments on key initiatives and deadlines.
- Manage sample workflow, including vendor communication, shipment tracking, and organization of sample materials.
- Create and maintain product catalogs, price sheets and vendor contacts.
- Support vendor onboarding, product setup, and ensure accuracy of all item and pricing information.
- Assist with scheduling, prioritization, and general administrative support to maximize the Owner’s efficiency.
- Anticipate needs, proactively solve problems, and ensure smooth execution of both routine and high-priority tasks.
What You Bring:
- 2+ years of experience in administrative support, buying coordination, or retail operations.
- Strong proficiency in Microsoft Office, especially Excel.
- Experience in apparel or soft lines retail strongly preferred but not required.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced, high-volume environment.
- Strong communication skills, both written and verbal.
- Resourceful, proactive, and solutions-oriented mindset.
- High level of discretion and professionalism when supporting executive leadership.
- Interest in apparel buying, merchandising, or retail operations growth.
Scheduling Requirements / Working Conditions: Up to 45 hours per week
- 8-hour shifts
- 100% onsite
- Regularly spend long hours sitting and using office equipment and computers.
- Flexibility to work non-standard hours to meet critical deadlines
- Possible travel with store employees to support business needs.
Who we are:
Celebrating 38 years, Castle Megastore has been passionate about enriching the intimate lives of our customers. We embody romance, fun and fantasy.
Our staff of experts provides our customers with detailed knowledge of the best brands and the biggest selection. We are Essentials for Lovers®.
Benefits:
- Competitive starting compensation
- Health insurance
- Dental insurance
- Vision insurance
- Earned paid time off
- 401(k) with up to 6% matching
- Paid Time Off
- Employee discount
- Opportunity to grow into operations or buying!
Castle Megastore is an equal opportunity employer and is a drug-free workplace.
Check us out and apply at www.castlemegastore.com
Check us out and apply at www.castlemegastore.com
$40-45K BOE
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