Personal Assistant to Principal at Private Foundation

A private foundation in Washington, D.C. is seeking an eager and enthusiastic personal assistant to provide high-end executive support to its founding Principal with a white-glove touch. As the Personal Assistant to this Principal, your primary role will be managing high-volumes of scheduling and meeting logistics for the Executive’s personal and professional life. This role requires an experienced Executive Assistant or Personal Assistant with a proven track record for delivering quality work while managing daily administrative needs in an efficient manner. The ideal candidate has a thorough understanding of executive level protocol and can solve problems in a professional manner. If you’re a smart and energetic Assistant with great interpersonal skills, a flexible attitude, and a highly professional manner, this could be the perfect opportunity for you!

Key Responsibilities:

• Manage the Principal’s calendar, appointments, and travel logistics, including coordinating activities across time zones.
• Serve as a liaison with other staff and external contacts, screening incoming requests, addressing inquiries, assessing priority, and directing to the appropriate contact.
• Draft and review correspondence, documents, meeting notes, and other written materials with impeccable attention to tone, clarity, and professionalism. Ensure that all files are organized and easily accessible.
• Maintain organization of files, documents, and household/foundation information, providing a single point of coordination across locations.
• Track and manage items, schedules, and logistics in alignment with the Principal’s standards and expectations.
• Prepare and submit expense reports.
• Collaborate with household, corporate, and external contacts while maintaining a calm, professional presence and strong interpersonal relationships.
• Assist with projects, errands, and personal assistant tasks as needed, ensuring seamless execution of priorities.

Why You’ll Love Working Here:

• Employees enjoy competitive compensation and generous benefits which include health insurance, 401(k) matching, paid time off, and more.
• This opportunity is fully onsite in the Washington, D.C. office, which is accessible via public transportation. The office is pet-friendly, so comfortability around animals is essential!
• Flexibility to travel with the Principal is preferred.

What We’re Looking For:

• Administrative experience. You have at least four (4) years of prior experience providing administrative support to a principal(s). Candidates who have a bachelor’s degree will stand out!
• Thorough and thoughtful. You have exceptional organizational and time management skills, often taking a proactive approach to work, anticipating needs with ease.
• Writing wiz. You have a knack for writing and demonstrate professionalism through all communication.
• Team oriented and solution oriented. You thrive as a member of a team in a fast-paced environment, and are resourceful, independently working to address conflicts as they arise.
• Systems skilled. You are proficient in the Microsoft Office Suite and can easily learn new software/technology as needed.
• Emotional intelligence. You are comfortable navigating high expectations, working with diverse stakeholders, and balancing firmness with tact.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.