Personal Assistant to the Chief Operating Officer

Job Summary

ROLE: Personal Assistant to the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA”. Ready for a career move and be part of a dynamic team? We are looking for a new talent to play a vital role in our Executive team working alongside a fantastic team.

What is in It for You:

Employee benefit card offering discounted rates in Accor worldwide
Learning programs
Opportunity to develop your talent and grow within your property and across the world!
Ability to make a difference through our Corporate Social Responsibility activities, like Planet21.

Main Duties and Responsibilities:

• Excellent knowledge of dealing with MS Office applications (Windows XP).
• Establishment of proper business correspondence, memoranda, reports, and forms, including those of a confidential nature.
• Maintaining a filing system for diverse data, memorandums, and correspondence:
• Establishment of minutes of meetings and transcribe dictation from the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA”
• Answering and channeling phone calls, arranging and reminding appointments for the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA”
• Receives and screens office callers’ and visitor’s schedules and sets up appointments.
• Receives, opens, and sorts all incoming mail; dispatches outgoing mail.
• Sees proper handling, use, and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and COO office.
• Performs duties common to all Department Heads and other duties as may be assigned.
• Administers the distribution, filing, and necessary information flow of the Duty Manager Reports.
• Makes sure that all memos are channeled through the office in order to check the “copies to” and to inform the necessary departments if not already made.
• Keeps trace for daily briefings, follow-up, and important information; to be prepared for the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA”
• Makes regular proposals to the General Manager about new ideas, internal problems, etc.
• In the absence of the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA” establishes in the form of short notes daily reports about major happenings in the hotels for his/her information.
• Regarding the proper information flow is familiar with the organization chart of the hotel and the relevant flow of information.

Qualifications

• Bachelor’s Degree in any field or a Diploma in vocational hospitality
• 2-5 years experience in a 4 or 5-star Hotel